What's New: Streamlining Your COVID-19 Processes in ACEMAPP

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What's New: Streamlining Your COVID-19 Processes in ACEMAPP content

Streamlining Your COVID-19 Processes in ACEMAPP

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Streamlining Your COVID-19 Processes in ACEMAPP

The COVID-19 pandemic has been difficult for many, in countless ways. One area that should not require added stress is managing your clinical education during the pandemic. Schools and clinical sites nationwide are reviewing what makes sense for their own organization, and ACEMAPP is here to help those who would like effective ways to manage the new obstacles they face.

We're proud to be working with a number of health care students and professionals who are adapting to new processes as the pandemic continues to affect clinical education. Below, you'll find some ways our members have used ACEMAPP to streamline their COVID-19 processes.

Tracking the COVID-19 Vaccine

A number of our partners have begun tracking the COVID-19 vaccination series online for their students, staff, volunteers, and/or faculty. There are a number of benefits to managing the COVID-19 vaccine in ACEMAPP, including:

  • Going paperless: Individuals may submit proof of vaccination online through paperless document submission. They may simply take an image and upload it or enter a completion date, depending on your organization's requirements.

  • Monitoring completion in real time: As soon as individuals upload their proof of first and/or second dose (if applicable), coordinators will be able to view their document(s). If you set the vaccine as required, students will not be able to attend rotations until they have completed it. If it is not required, you will still be able to see who has received vaccines for your own records.

  • Avoiding duplication of work: Individuals can store their vaccine information for their own records while also making it available to their school and/or clinical site(s) who may also be tracking the COVID-19 vaccine.

Sharing COVID-19 Updates

Keep partners in the loop by posting your current COVID-19 policies in your ACEMAPP profile (see instructions at acemapp.org/kb/369) and then posting an announcement with the link to your profile.

You also have the option to send emails to colleagues and students via broadcast messaging (see instructions at acemapp.org/kb/66).

Scheduling Vaccine Clinics

Vaccine clinics are a great way to get additional support from students while allowing them to receive clinical hours. Clinical sites or schools who lead vaccine clinics may schedule rotations for them in ACEMAPP. Students may then complete any items the clinic may require (i.e. immunization history, waivers) and apply for or be assigned to those rotations. Students may participate in varying levels of help, from paperwork to administering shots, based on the needs of the vaccine clinic.

Documenting Virtual Hours

If your students are attending virtual rotations or simulation labs, schools may enable ACEMAPP time logs to track hours spent in those experiences. Students may then display these experiences in their virtual ePortfolio, should they choose.


If you would like to implement any of the above best practices in ACEMAPP, please contact us at support@acemapp.org or 844-223-4292.