Rotation Approval Process

Please click on the link below to learn more about how the pre-credentialing activity and Nursing clinical rotation requests (undergraduate and graduate programs) move through the review, approval or denial process at Grady. All rotations must be fully compliant no later than 7 days before the start date.

[2025 Rotation Approval Process and Deadline Dates (Undergraduate/Graduate)] (https://collaboration.acemapp.org/file-manager/get/LYYLGlqYgx0x6758aba63e036)

Note: NP and DNP programs require a valid NPI. If it is not provided, this may result in the rotation request being denied.

Note: Grady IT will email students their log in and password details five days before the rotation start date. Once this information is sent, students must log into EPIC within 45 days to avoid access inactivation.

EPIC System Access

Effective September 9, 2024, school placement coordinators must select an EPIC Access Type in the Custom Fields section at the time the rotation is created. This field is critical for timely processing of system access. If it is not completed, no EPIC access will be requested for the student, which may lead to delays.

Important Notes:

If no system access is required, you must still indicate this by selecting the appropriate option. This change applies to all students placed through affiliate programs. An email has been sent to all active affiliates regarding this update.

EPIC Access Options:

Options available in the "EPIC Access Type" field are based on the program listed in the rotation (found in the upper left corner). For your convenience, please refer to the quick-reference guide here:

May 14, 2025 - Modifications to the "EPIC Access Type" field once a rotation has been "approved", are not systemically sent to Grady IT. School Coordinator will need to contact Nursing Education to submit a ticket on student's behalf.

June 24, 2025 - Epic Access Type is now a mandatory field for Cohort and Precepted rotations as well as Clinical Faculty.
Note: The automation for retrieving requests for Clinical Faculty's Epic access is still in progress. Target date of completion is August 2025. Thus, manual requests will be made on behalf of the Clinical Faculty until completed. If Clinical Faculty has previously been granted access to Epic by Grady but has received an account expiration notice, please have Clinical Faculty contact the Grady IT help desk for access to be reset @ 404/616-1715. Access must not be expired.