Article: Rotation Advanced Scheduling

If permitted by the clinical site, school coordinators can use ACEMAPP's Advanced Scheduling feature to provide additional details on the exact days and times of a rotation. This guide will walk you through how to access the Advanced Scheduling feature.

NOTE: Please contact the clinical site coordinator to confirm using the Advanced Scheduling feature on your rotation request form. Once confirmed, you may follow the steps below.

Step 1: Access the Rotations Table

Near the top of your home page, click the "Rotations" button from the main navigation bar to open your rotations table.

Step 2: Edit the Desired Rotation

In your rotations table, find the rotation you want for Advanced Scheduling and click the "Edit" (Pencil) icon to access the rotation request form.

Step 3: Enable Advanced Scheduling

On the rotation request form, switch the toggle from No to "Yes" for the Advanced Scheduling field, which is located below the Student Slots field.

Step 4: Confirm and Save Changes

After you switch the toggle, click the green "Ok" button in the popup to turn on the Advanced Scheduling feature.

NOTE: Once this feature has been turned on, it cannot be turned off.

Once done, click the green "Save" button at the bottom left of the rotation request form.

Step 5: Add Specific Dates and Times

After saving the form, click the new tab at the top of the rotation request form labeled "Schedule."

After clicking the tab, you will see the schedule section on the right where you can input the specific dates and times for the rotation.

NOTE: If you know the student(s) will not attend a certain day during the rotation, you can remove that day by clicking the checkbox under the Remove column. You can also adjust the shift time(s) for a particular day.

Once done, click the green "Save" button in the Schedule section.