Article: Managing Membership Status

Use the Bulk Manage feature to manage a member's status between Active, Graduated, On-Hold, or Withdrawn in ACEMAPP.

Step 1: Navigate to Your Member List

From your home page, click on the "Members" tab and, under the "Affiliation" column, select the relevant member type (e.g., student, faculty).

Step 2: Open Bulk Manage Tool

Next, click the "Manage" dropdown and select "Bulk Manage."

Step 3: Select and Update Member Status

On the Bulk Member Manage page:

• Use radio buttons to change each member's status.

• Use filters or search by name to find members.

• Sort by clicking First Name or Last Name column headers.

Status Definitions:

Active: Member is currently affiliated and may be assigned to rotations.

On-Hold: Temporarily inactive but may return (e.g., student taking a break).

Graduated: Member has completed the program or reached their Access End Date.

Withdrawn: No longer affiliated; no future access needed.

Pending Member Approval: Affiliation sent but has not yet been accepted.

Pending Entity Approval: Requested affiliation, awaiting admin review.

NOTE: When entering an "Access End" date, this date must be today or in the future, or you will get an error message. The "Access End Date" is only required when making a member active.

Step 4: Apply Changes to Multiple Members

You can also click the corresponding checkbox at the bottom of the page to select all students at once. Once finished, click the "Save Changes" button at the bottom of the page.

NOTE: When a student is moved to "Graduated" or "On-Hold," they can still be viewed by clicking on the corresponding tab at the top of the page.

Additional Notes

1. A member who has not logged in within 18 months of account creation or has not logged in to their profile in more than 18 months will be moved to an "On-Hold" status.
2. Members with accounts that have remained on hold for one year will be moved to a "Withdrawn" status.
3. Member accounts that have reached their Access End Date will be placed in a "Graduated" status.
4. If a member is moved back to Active from a Withdrawn or Graduated status, an affiliation request email and system notification will be sent to the member. The member then will be put into the "Pending Member Approval" status until they have accepted the re-affiliation with your organization.