Article: Assign Member(s) to Rotation

Step 1:

From your Home Page, click the "Rotations" tab in your navigation bar to open the Rotations table.

Userhome page highlighting Rotations button.

Step 2:

Click the "Edit" (pencil icon) button under the Actions column next to the rotation you would like to assign a member to.

Rotation table highlighting Edit button.

Step 3:

Select the appropriate Member Type at the top of the table that you want to assign to the rotation.

Edit rotation screen highlighting Students, Clinical Faculty, and Preceptors tabs.

Step 4:

Locate the member in the Available Students section or use the Search box to find member(s).

NOTE: To assign members to a rotation, they must be actively affiliated with your program. Look for Active members in the Members Affiliated table.
Check if they are listed under an inactive status such as Graduated or Withdrawn. If they aren't listed under any of these statuses, you'll need to create their account.

Edit Rotation page Students tab highlighting Search field and select member checkbox.

Step 5:

Choose the member(s) you wish to assign by selecting the checkbox under the Assign column next to their name.

NOTE: You can only assign as many students as the number of slots you requested.
If you need to edit the number of slots, the clinical site will need to approve this.

NOTE: There is a hard limit of 200 students. Only 200 students may be connected to a single rotation.

Edit Rotation Students tab highlighting assign student check box and Student Slots field.

Step 6:

Is this Roster Complete?

Select "YES" if you are done assigning members to this rotation. The system will send the roster to the clinical site when ready.
Select "NO" if you need to assign additional members. You must keep track of all assigned members' compliance and manually send the roster when the conditions for doing so are met.

Click "Save" to complete the process of assigning a member to the rotation.

NOTE: After a member is assigned to a rotation, they receive an email notification informing them of their assignment and prompting them to check their account for further clinical onboarding details.
The roster will only be sent when the rotation has been approved and everyone assigned (i.e., students, faculty, preceptors) to the rotation is showing compliant in ACEMAPP.

Edit Rotation Student tab page highlighting Is this roster complete, Yes or No toggle, and Save Changes button.

Remove Members From a Rotation

If you need to remove members from a rotation, follow Steps 1-3 to return to the appropriate Member type page.

Locate the Assigned list and mark the checkbox in the Remove column for any members who need to be taken off the rotation. After making your selections, proceed to Step 6.

Click "Save" to confirm and save the changes made to the rotation roster.

Edit Rotation Student table page highlighting remove checkbox and save button.

A requirement is an item a member may need to complete based on their affiliation to an entity or rotation assignment.

A rotation is a scheduled clinical experience.

The roster tracks members assigned to a rotation and gives the clinical site access to view the rotation information, member compliance records, and member profile data.

A rotation is a scheduled clinical experience.

Create A Rotation

Please follow these steps to create a rotation request with one of your partnered entities in ACEMAPP.

Guest School FAQ

Here are some common questions and answers for setting up your student(s) in ACEMAPP. This guide provides helpful information on the entire process, from logging in to managing your students' compliance.

Checking Member Compliance with School and Site Requirements

This tutorial will cover how to check member compliance in ACEMAPP. If you have any questions, please contact us.

School User Guide

As a School User, ACEMAPP provides you with a secure and efficient platform to manage student clinical experiences. This guide is designed to help you streamline the process, save time, and ensure smooth communication between your school and clinical sites. By following the steps below, you'll have the tools to manage student rotations, monitor compliance, and keep everything organized – all in one place.

Assure Admin User Guide

ACEMAPP Assure offers professional document review services to its members. This help desk guide is intended to be a general resource for Assure Admins and contains links to related help desk guides.

Approved Rotations within 3 Weeks (Table)

This table lets you quickly view approved rotations starting within the next three weeks from your homepage and check if the roster has been sent. The table also shows if members are assigned to the rotation and if they have met compliance. You can also quickly access the rotation information from this table by clicking on the **Edit** button.

ACEMAPP Process When Schools Create Rotations

This chart provides an overview of what happens when schools create rotation requests in ACEMAPP and how it affects their clinical site partners and students.

Overview of Rotation Request Form

Overview of the rotation request form explains the various features and functions when requesting a rotation.

Article: Assign Member(s) to Rotation

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