Assign Member(s) to Rotation

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Assign Member(s) to Rotation
Member Types:

When you assign a member to a rotation, they receive notification of the rotation details and are prompted to check their account for clinical requirements. Students or Faculty can access clinical site requirements only after being assigned to the rotation.

Step 1:

From your Home Page, click the "Rotations" tab in your navigation bar to open the Rotations table.

home page Rotation tab

Step 2:

Click the "Edit" (pencil icon) button under the Actions column next to the rotation you would like to assign a member to.

rotation table showing edit pencil icon under actions column

Step 3:

Select the appropriate Member Type at the top of the table that you want to assign to the rotation.

member types to select in rotation edit

Step 4:

Locate the member in the Available Students section or use the Search box to find member(s).

NOTE: To assign members to a rotation, they must be actively affiliated with your program. Look for Active members in the Members Affiliated table.
Check if they are listed under an inactive status such as Graduated or Withdrawn. If they aren't listed under any of these statuses, you'll need to create their account.

search box and available student list and search box


Step 5:

Choose the member(s) you wish to assign by selecting the checkbox under the Assign column next to their name.

NOTE: You can only assign as many students as the number of slots you requested.
If you need to edit the number of slots, the clinical site will need to approve this.

arrow to click assign box and number of student slows

Step 6:

Is this Roster Complete?

  • Select "YES" if you are done assigning members to this rotation. The system will send the roster to the clinical site when ready.
  • Select "NO" if you need to assign additional members. You must keep track of all assigned members' compliance and manually send the roster when the conditions for doing so are met.

Click "Save" to complete the process of assigning a member to the rotation.

NOTE: After a member is assigned to a rotation, they receive an email notification informing them of their assignment and prompting them to check their account for further clinical onboarding details.
The roster will only be sent when the rotation has been approved and everyone assigned (i.e., students, faculty, preceptors) to the rotation is showing compliant in ACEMAPP.

Is this roster complete question and save button


Remove Members From a Rotation

If you need to remove members from a rotation, follow Steps 1-3 to return to the appropriate Member type page.

Locate the Assigned list and mark the checkbox in the Remove column for any members who need to be taken off the rotation. After making your selections, proceed to Step 6.

Click "Save" to confirm and save the changes made to the rotation roster.

Remove column and checkbox and save button

To learn more, please contact ACEMAPP Support at 844-223-4292 or email us at support@acemapp.org.

A requirement is an item a member may need to complete based on their affiliation to an entity or rotation assignment.

A rotation is a scheduled clinical experience.

A rotation is a scheduled clinical experience.

A rotation is a scheduled clinical experience.

The roster tracks members assigned to a rotation and gives the clinical site access to view the rotation information, member compliance records, and member profile data.

A rotation is a scheduled clinical experience.

A rotation is a scheduled clinical experience.

Related Articles


Create A Rotation
Please follow these steps to create a rotation request with one of your partnered entities in ACEMAPP.
Checking Member Compliance with School and Site Requirements
This tutorial will cover how to check member compliance in ACEMAPP. If you have any questions, please contact us. 
School User Guide
ACEMAPP provides a secure online platform for schools to manage student clinical experiences. Our School User guide covers everything you need to know to get up and running quickly, including logging into your account, navigating the platform, and accessing essential resources to help manage learners.