Article: Applications

Managing Applications for Institutions

ACEMAPP Applications can serve several purposes. Applications can assist with rotations, affiliation requests, employee affiliations, etc.

NOTE: Some applications may be restricted for you; please contact ACEMAPP Support for assistance.

View Your Applications

Step 1:

From your home page, click the "Applications" button.

NOTE: If you do not see this icon on your home page, click the "More" button on the right, then click "Applications" to open the Applications page.

Step 2:

View the Applications Table, which displays all Applications for your location.

The Applicants List

Step 1:

From the Applications table, click the "Applicants List" button.

Step 2:

This table shows all approved, denied, and pending applications. On this table, you can also, Approve/Deny and Leave Comments on an application, as well as View their ePortfolio of an applicant, or Delete an application submission. This list will not show archived-deleted applications.

View Submitted Applications

Step 1:

From the Applications table, click the "Complete List" tab, which is found at the top of the table.

Step 2:

While viewing the list, you can click to view applications that are still Pending, already Denied, or Approved, by selecting the appropriate tab. This is a detailed list of all applications, including archived-completed and archived-deleted applications.

Step 3:

Export the list as a .csv by clicking the "Export" button.

To View/Approve/Deny Applications

Step 1:

While on your home screen, when an application is submitted, you will receive a notification. In the Notification Panel, click the orange "You have pending application entries" button. This will then open the Applications page.

Step 2:

Click either the "List" or "Queue View" button.

Step 3:

Clicking the List button opens a table of all submitted applications. Click the "Edit" (pencil) icon to view the application, fill in additional information, and then Approve or Deny the Application. Or click the "ePortfolio" (rocket) icon to open their ePortfolio.

Step 4:

Clicking the Queue View button will open the submitted applications, which you can view in order by clicking the Previous or Next buttons.

Step 5:

Regardless of your choice, the Application may have additional fields available to fill in. Fill in all required fields as needed. At the bottom of the application entry, click "Approve," "Deny," or "Save - no decision."

NOTE: Once a rotation application is approved, depending on your organization's setup, a pre-approved requested rotation may be created. You will see a notification for any "pre-approved" requested rotations until they are moved to another status.

To View/Leave Comments on Applications

You can leave comments on rotations for applicants to see and respond to. Comments can be added through the entry comments area, or from the application entry itself (please see next section on navigating between an application entry and the comments area).

Step 1:

On the Applications page, click the "List" button.

Step 2:

Find the Application you would like to comment on and click the "Comments" button.

Step 3:

Click on the "+ Add Comment" button.

Navigate between Comment and Application Entry

Step 1:

On the Comment page, click on the "Edit Entry" button.

Step 2:

When ready, click on the "Entry Comments" button to be taken back to the Comments table. You can also add a new comment when viewing the application entry using the "Post New Comment" area on the left. Any past comments are shown below.

Send the Link to the Application Directly

Step 1:

Click the "Info" button in the Applications table.

Step 2:

On the Info page, you will need to copy the URL to paste for your use.This page also provides at a glance some Counts on Approved, Pending, Denied, Deleted, Withdrawn, and any Pending Submissions (submissions by members still in the middle of submitting).

Optional Feature: Application Auto-clean on Closed

This feature is optional and set during the creation of the application. When an active application is set to Closed, it will take all non-approved (any Pending) applications and delete them.