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Tips & Tricks: Managing Member Compliance (For Administrators)
Member Types:
The video covers tips and tricks for navigating the system and managing member compliance. The tips we cover apply to all ACEMAPP administrators.
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Managing Expiring Members
Member Types:
If your organization pays for member accounts (i.e., Students), you will receive a notification on your ACEMAPP home screen. This notification will let you know when you have upcoming invoices that contain member accounts that are about to expire.
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Verify Students (Corporate Screening)
Member Types:
ACEMAPP interfaces with Verify Students (by Corporate Screening) to simplify the compliance process for members. Verify Students is used for background checks and drug screens.
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Guest School FAQ
Member Types:
Here are some common questions and answers for setting up your student(s) in ACEMAPP. This guide provides helpful information on the entire process, from logging in to managing your students' compliance.
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Managing Pending Member & Entity Approvals
Member Types:
This guide helps admins understand the Pending Member Approval process and provides step-by-step instructions for managing Pending Entity Approval requests in ACEMAPP. While admins cannot directly manage Pending Member Approval, this guide explains how to assist students in completing the process. It also covers how to review, approve, or deny affiliation requests from students, ensuring effective management of member access to your organization or clinical site.
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Tips & Tricks: Managing Compliance (For Students)
Member Types:
This guide is intended to help students easily understand how to navigate their home page and track compliance in ACEMAPP.
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Managing Membership Status
Member Types:
Use the bulk manage feature to change a student member's status in ACEMAPP between active, graduated, on hold, and withdrawn.
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Managing Employee Designation
Member Types:
Adding a member as an employee of your organization will allow you to quickly manage their requirements and assessments. Additionally, this will allow the member to be assigned to rotations without the need to fulfill certain requirements.
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Directory: Manage Members
Member Types:
The Directory system allows school and clinical site coordinators to create and manage partner entities that do not use ACEMAPP. This includes creating new members in the directory and adding them to directory entities.
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InfoMart (Advantage Students)
Member Types:
ACEMAPP interfaces with Advantage Students (by InfoMart) to simplify the compliance process for members. Advantage Students provides background check and drug screening services.
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Managing Employee Designation Applications
Member Types:
Managing Employee Applications for Institutions > ACEMAPP Applications can serve a number of purposes. If using ACEMAPP applications to manage employee designations this is how you can access and manage
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Managing References
Member Types:
The reference system in ACEMAPP allows Faculty or Preceptors to give professional references regarding the just-completed Rotation or Course.
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Managing Announcements
Member Types:
This article provides an overview of the Announcements feature, which allows you to create announcements displayed on the homepages of your members or users in ACEMAPP. Announcements can include upcoming deadlines, parking instructions, orientation dates, etc.
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View Students Assigned to Rotations
Member Types:
Follow the steps outlined in this help desk guide to view your rotations and the students assigned.
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ACEMAPP Process for Coordinating Rotations Among Schools, Sites, and Students
Member Types:
This chart provides an overview of what happens when schools create rotation requests in ACEMAPP and how it affects their clinical site partners and students.
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Create or Affiliate Member Accounts
Member Types:
School coordinators must create, or affiliate member accounts in order to manage them in ACEMPP. To do this, you must follow the process to create an account for each member. A "member" refers to non-admin users, such as students, faculty, preceptors, and observers. This guide will show you how to create a student account, but the steps are the same for creating accounts for any member.
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View Students' Personal Schedules
Member Types:
The Personal Schedule system allows students to input and track non-rotation events, such as class schedules. As a school coordinator, you also can view the schedules your students have created in ACEMAPP. If you want to learn more about this feature, please contact ACEMAPP Customer Support.
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Assignment Data
Member Types:
The Assignment Data can be entered by bulk uploading it for students. The information added can be used to quickly identify students in ACEMAPP based on Assignment Data.
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Faculty Document Manager
Member Types:
The Faculty Document Manager is a school-enabled feature that allows faculty members to view and manage student requirement documents for the rotations they are assigned.
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Clinical Site User Guide
Member Types:
ACEMAPP is a collaborative platform for healthcare education, compliance, and recruitment. Our Clinical User guide covers everything you need to know to get up and running quickly, including logging into your account, navigating the platform, and accessing essential resources to help manage rotations.
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Managing Rotation Catalog
Member Types:
The rotation catalog system allows clinical sites to set rotation availability for a given unit.
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Your ACEMAPP Inbox
Member Types:
Managing your messages is easier than ever using your personal ACEMAPP Inbox. Your ACEMAPP Inbox tracks and stores essential communications regarding your clinical education process.
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Expiration
Member Types:
The end of a member’s billable, 365-day membership.

Renewal of membership is paid by the member or the entity managing them.
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Managing Member Tiered Requirements
Member Types:
Tiered requirements are divided into separate groups for completion and are used to manage requirements belonging to a series. Please review the description in the tiered requirement to ensure member documents or completion dates are uploaded/entered into the appropriate group to meet compliance. The student must select only one group to upload/enter completion dates according to how they meet compliance.
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Managing Member Requirement Dates
Member Types:
As a school or clinical coordinator, you can enter individual completion and expiration dates for member requirements. Bulk uploading requirement dates allows you to enter dates for multiple members at the same time.
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