Article: Uploading Requirement Documents for Members

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Uploading Requirement Documents for Members
Member Types:

Uploading Documents for Members

As a School User, when you upload a document for a student or faculty member, it is automatically approved in ACEMAPP.

Step 1:

From your home screen, select "Members" and select the appropriate Member Type in either the Affiliation or Rotation column.

  • Affiliation: Students and faculty are directly connected to the school but are not necessarily assigned to a rotation.
  • Rotation: Students and Faculty will be listed based on their rotation assignment(s).
    • If a student or faculty is assigned to more than one rotation, they will be listed in this table for each rotation assignment.

The Members button highlighted and showing the member types available below it, with the Students option highlighted

Step 2:

In the Manage Students (Affiliated) table, find the member's name in the list and click the "Requirements" button under the Actions column.

Requirements button highlighted within the manage students (affiliated) table

Step 3:

In the Requirements table, please note the "Documents" column on the right. The "View" button (eye icon) will appear blue if there is a pending document and green once the document has been approved. The view button will appear white if no required documents have been uploaded. Click the "View" button to upload a document for the member.

View button on the right hand side of the page  under the Documents column highlighted

Step 4:

You can view any uploaded documents and their status within the document uploader. To upload a document, please click the "Browse" button to upload the file from your device. Then, enter a Completion Date and/or an Expiration Date. You may enter any notes to include in the Notes window (this is optional). Then, click "Submit Document" to finish uploading the document.

Document uploader completion and expiration date fields, as well as browse and submit buttons.

NOTE: If there is more than one file, click the "Browse" button under Select a file (PDF and Image only) to upload the first file. Then, click the "Browse" button under Additional files to browse your device for any additional files.


Requirements with Restrictions:

Documents can also be managed (approved/denied) using the "Manage" (gear icon) button under the Actions column. If a requirement is restricted (only certain entities can manage documents for the requirement), a red Restricted To indicator will appear on the document upload page.

Restricted to button and manage button within document uploader highlighted .

Clicking the "Restricted To" button will display a pop-up showing the Entity/Entities that can manage the uploaded requirement documentation.

list of approval entities shown after clicking on Restricted To highlighted.

An Affiliation is a connection between a Member and an Entity.

Affiliations define Member Types and often include Graduation or End Dates.

A rotation is a scheduled clinical experience.

An Affiliation is a connection between a Member and an Entity.

Affiliations define Member Types and often include Graduation or End Dates.

A rotation is a scheduled clinical experience.

A rotation is a scheduled clinical experience.

A requirement is an item a member may need to complete based on their affiliation to an entity or rotation assignment.

A requirement is an item a member may need to complete based on their affiliation to an entity or rotation assignment.

The end of a member’s billable, 365-day membership.

Renewal of membership is paid by the member or the entity managing them.

A requirement is an item a member may need to complete based on their affiliation to an entity or rotation assignment.

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Managing Member Requirement Documents
ACEMAPP allows members to upload, share and store documents. As a school or clinical coordinator, if a document is required by your school or clinical site, it will need to be approved. If needed, you have the option to upload documents on behalf of students or faculty. To approve or deny requirement documents, please follow the steps below.
School User Guide
ACEMAPP provides a secure online platform for schools to manage student clinical experiences. Our School User guide covers everything you need to know to get up and running quickly, including logging into your account, navigating the platform, and accessing essential resources to help manage learners.
Assure Admin User Guide
ACEMAPP Assure offers professional document review services to its members. This help desk guide is intended to be a general resource for Assure Admins and contains links to related help desk guides.