This guide outlines the process students follow in ACEMAPP when their school initiates and manages the clinical rotation request. It walks through verifying your account, completing your profile and compliance requirements, and preparing for your rotation. This is a high-level overview of the student process in ACEMAPP. Please refer to the Student User Guide.
NOTE: This process does not apply if your clinical site requires you to submit an application. In those cases, follow the separate application instructions provided by the site.
| Stage |
Student Action |
Clarification / Notes |
| 1. Account Activation |
Verify your email and set a password via the ACEMAPP verification and set password emails. |
Use the “Resend Verification” or “Forgot Password” links if needed. |
| |
Log in to ACEMAPP for the first time. |
You must accept the Terms of Use and Privacy Policy before continuing. |
| 2. Profile & Payment |
Complete your student profile. |
Your profile is part of your compliance and must be 100% complete. |
| |
Pay the $50 membership fee (if required by your school). |
Payment unlocks access to your Student Home page. |
| 3. Review Assigned Requirements |
Navigate to your Student Home page. |
Use the “Navigation” menu by clicking your name in the top right corner. |
| |
Review and complete all assigned requirements, learning materials, and custom fields. |
Upload documents, enter dates, or complete SCORM modules as required. Check for vendor integrations (like Advantage Students or Complio) if used. |
| 4. Monitor Compliance |
Use the Affiliations section to view compliance status for your school and each rotation. |
A green check = compliant. A red X = incomplete. Click the red X for details. |
| |
Ensure all pending items are submitted and approved by your school or clinical site. |
Items remain incomplete until reviewed and approved. |
| 5. Rotation Assignment |
Once assigned to a rotation, you’ll receive a notification. |
You cannot begin until all requirements are complete and approved. |
| |
Complete any additional onboarding items required by the clinical site. |
These may include site-specific documents, training, or orientation steps. |
| 6. Reminders & Support |
Check for weekly email reminders about incomplete items. |
Reminders continue until compliance is achieved. |
| |
Reach out to ACEMAPP Support if you need help |
Email: support@acemapp.org / Phone: 844-223-4292 |
A request made by a member for a rotation opportunity or to affiliate with an entity.
The Profile allows you to enter and edit personal information in ACEMAPP.
The Profile allows you to enter and edit personal information in ACEMAPP.
The completion of all required items in ACEMAPP.
The Profile allows you to enter and edit personal information in ACEMAPP.
The 365-day access period for any billable member type.
A requirement is an item a member may need to complete based on their affiliation to an entity or rotation assignment.
A custom field is part of the profile displaying customized fields from an entity.
A course, module, or assessment.
A requirement is an item a member may need to complete based on their affiliation to an entity or rotation assignment.
The completion of all required items in ACEMAPP.
An Affiliation is a connection between a Member and an Entity.
Affiliations define Member Types and often include Graduation or End Dates.
The completion of all required items in ACEMAPP.
A rotation is a scheduled clinical experience.
A rotation is a scheduled clinical experience.
A rotation is a scheduled clinical experience.
A requirement is an item a member may need to complete based on their affiliation to an entity or rotation assignment.
The completion of all required items in ACEMAPP.
