Article: Maximize Your ACEMAPP Clinical Site User Experience

ACEMAPP offers much more than just compliance and rotation management for clinical sites. From evaluations and reporting to communication and partnership management, sites can streamline nearly every aspect of their affiliation with educational programs within one secure platform.

Below is an overview of key features and real-world examples of how sites use them to save time, improve communication, and enhance preceptor and student experiences.

Learning Management System (LMS)

What it is: A full-scale LMS that allows sites to deliver training, orientation modules, and continuing education directly through ACEMAPP.

What you can do:

• Provide an “Orientation” course to ensure all members understand site policies and expectations.

• Deliver mandatory compliance or safety training without needing separate systems.

• Track completion alongside other site requirements.

Example: Sites can assign new members a “Clinical Orientation” module with videos, quizzes, and policy acknowledgments to ensure everyone is prepared before hosting students.

Compliance Tracking

What it is:

• ACEMAPP allows management and tracking of student and faculty compliance of clinical requirements.

What you can do:

• Verify vaccinations, certifications, and onboarding documentation.

• Track credentials, training, and renewals.

• Generate compliance reports to ensure readiness for each rotation.

Example: A hospital can quickly review which students have completed HIPAA and safety training before they arrive, reducing administrative delays.

Clinical Scheduling

What it is: Create, customize and manage clinical rotation schedules across all of your affiliated sites and programs.

What you can do:

• Assign students to available preceptors based on skills, availability, or program needs.

• Avoid scheduling conflicts and manage multiple programs in one system.

• Communicate with students assigned to a rotation regarding placement details, schedules, and expectations.

Example: A clinical site can coordinate dozens of students from multiple schools without needing separate spreadsheets or emails.

Advanced Reporting

What it is: Generate a wide array of custom data - including compliance, user and statistical reports.

What you can do:

• Track student hours, competencies, and evaluation outcomes.

• Identify trends in preceptor participation and site utilization.

• Provide schools with data for accreditation or quality improvement initiatives.

Example: Sites can view the number of rotations and members attending clinical rotations over a fixed period in a clear, graphical format, helping them identify trends and plan resources more effectively.

Document Management

What it is: Utilize secure document management and eSignature solutions to allow users to submit & upload documents.

What you can do:

• Collect and store agreements, policies, and member documents.

• Allow students and faculty to submit requirement documents directly in ACEMAPP.

• Store documents securely in ACEMAPP, keeping them accessible anytime for easy reference.

Example: A hospital can collect member immunizations and license renewals within ACEMAPP, eliminating lost paperwork and reducing follow-up emails.

Evaluations & Surveys

What it is: Generate and distribute customized evaluations and surveys for members based on rotations.

What you can do:

• Provide end-of-rotation evaluations.

• Collect feedback on site experiences and member performance.

• Analyze responses to improve clinical education processes.

Example: A clinical site can send automatic end-of-rotation surveys to students, gathering actionable feedback without manual follow-ups.

User Management & Communication

What it is: Monitor user progress and communicate through announcements or broadcast messaging.

What you can do:

• Send announcements or broadcast messages to members.

• Track individual engagement and progress.

• Simplify communication between site staff and affiliated schools.

Example: A clinical site can notify all members directly from the system of updated safety protocols in one streamlined message.

Clinical Encounter & Time Tracking

What it is: Students, educators and preceptors may monitor encounters, competencies and skills, while creating trackable data.

What you can do:

• Log student clinical hours and experiences.

• Track competency development across multiple rotations.

• Gather and analyze case and time log information into a user-friendly format.

Example: A clinical site can track each student’s patient interactions, ensuring proper skill exposure before rotation completion.

Sharable ePortfolio

What it is: Help your students stay organized and showcase their activities, rotations and achievements.

What you can do:

• Review student ePortfolios to assess readiness and progression.

• Validate documented experiences against rotation requirements.

Example: Sites can quickly verify a student’s completed skills and competencies before assigning advanced tasks.

Preceptor Management

What it is: Manage preceptors in ACEMAPP to enjoy direct communication, compliance tracking and extensive reporting capabilities.

What you can do:

• Assign preceptors to students and track performance metrics.

• Ensure preceptors complete required training and documentation.

• Streamline preceptor onboarding and scheduling.

Example: A clinic can onboard new preceptors in days instead of weeks, automatically tracking their training completion.

Partnership Directory & Affiliations

What it is: Request new affiliations and store affiliation documents using ACEMAPP’s extensive Partnership Directory.

What you can do:

• Search for new partner organizations and request partnerships.

• Keep agreements, policies, and contact info in one secure location.

• Maintain a centralized partnership database accessible to authorized users.

Example: A hospital system can manage multiple school affiliations in one place, simplifying renewal and reporting processes.