Article: Replicate Rotations

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Replicate Rotations
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Replicate Rotations

The Replicate Rotations tool allows you to re-request rotations previously created in ACEMAPP. When replicating rotations, you will have the opportunity to change the details of the rotation and add new rotations based on your current needs.

Step 1:

From your home screen, click "Rotations".

Nav bar highlighting the "Rotations" button

Step 2:

In the list of rotations, click the checkbox on the left next to each rotation you would like to replicate. You can also use the Search and Filter functions to sort by the clinical site, term, rotation ID number, and more. When you have selected the rotation(s) you would like to replicate, click "Select" and then select "Replicate Selected" from the drop-down menu.

NOTE: Rotations previously approved by the clinical site are likely the rotations that should be replicated. These rotations are typically found in your "Completed" tab.

Rotations table highlighting the Completed tab, the select box, select drop-down, and the replicate selected button.

Step 3:

Rotations are separated by Partnership, Program, and Experience Type. For your convenience, the Previous Rotation ID number and Start/End dates are provided.

You can deselect any rotation you do not want to replicate. This will ensure that rotation/row is not included when you submit the form.

To add another rotation at the same Site and for the Program and Experience Type, click on the " Add New Rotation" button at the bottom of the table. This will add another row for you to complete.

bulk rotations replicate form highlighting check box and Add New Rotation button

NOTE: Rotations added through this method do not have the Previous Rotation ID once created.

Step 4:

Use the "Populate Dates" button to choose the number of years, months, and days the new rotation start and end dates should be offset by. There is also an option to match the start and end date day of the week.

bulk rotations form highlighting Populate Dates button

Click the green "Submit" button to populate the new rotation start and end dates.

Populate dates pop-up highlighting row with Years, Months, Days, and Match DOW inputs

Step 5:

As you complete each required field, the red highlighting will change to white. Once all required fields are completed, the Previous ID panel will turn green to indicate that the rotation is ready to submit. Click "Submit" at the bottom of the page to submit your rotations.

Bulk upload form highlighting submit button.

NOTE: Rotations that could not be submitted will have a "Warning" button on the left side of the screen. Click on this button to learn more about the specific issue.


FAQ

Which rotations can be requested for replication?

  • Typically, if the school partner requested a rotation previously approved by the clinical site, you can replicate the rotation. Please contact the clinical site for any processes specific to their organization.

NOTE: Student or Observer-requested rotations cannot be replicated.

Why would I add a NEW rotation when replicating existing rotations?

  • If you have new rotation requests to submit in addition to the rotations you replicated, you would follow the process of submitting a new request instead of replicating a previous rotation.

Where do my rotations go after I have replicated them?

  • New rotations will be in your Bulk or Pending tab depending on your Rotation Status Configuration and what you selected when replicating the rotation(s). You may review these rotations and make any changes while in Bulk or Pending status.

NOTE: *New Bulk Rotations are NOT visible to clinical sites until they are moved into a "Pending" status.

NOTE: If you are part of a consortium, your rotations will move to Pending according to your Bulk Submission Schedule.

A rotation is a scheduled clinical experience.

A rotation is a scheduled clinical experience.

A rotation is a scheduled clinical experience.

The connection between Entities in ACEMAPP.

An active Partnership between two entities is needed to create a rotation in ACEMAPP.

A rotation is a scheduled clinical experience.

A rotation is a scheduled clinical experience.

A rotation is a scheduled clinical experience.

A rotation is a scheduled clinical experience.

A rotation is a scheduled clinical experience.

A rotation is a scheduled clinical experience.

A rotation is a scheduled clinical experience.

A rotation is a scheduled clinical experience.

A rotation is a scheduled clinical experience.

A rotation is a scheduled clinical experience.

Related Articles


Create A Rotation
Please follow these steps to create a rotation request with one of your partnered entities in ACEMAPP.
Create Multiple Rotations with Spreadsheet
ACEMAPP allows School Coordinators to create and upload rotations from a CSV file. Additional rotations can be added after the CSV file has been uploaded.
Mid-Michigan Consortium Schedule and Clinical Site Members
Rotation upload schedules vary by region. The Mid-Michigan Consortium Schedule is a specific bulk upload schedule to that region. Please reference the Mid-Michigan Consortium Clinical Site Members to confirm you are following the correct schedule for each clinical site.
SE Michigan Schedule and Clinical Site Members
Rotation upload schedules vary by region. The Southeast Michigan Consortium Schedule is a specific bulk upload schedule to that region. Please reference the Southeast Michigan Consortium Clinical Site Members to confirm you are following the correct schedule for each clinical site.