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Additional Features Billing Communications Evaluations/Surveys FAQ General Member Management Partnerships Reporting Requirements / LMS Rotation Management Tips & Tricks User Guides Vendors Video Library

Phone:
(844) 223-4292

Email:
support@acemapp.org

Clinical Site User Guide

User Guides

Member Types:

ACEMAPP is a collaborative platform for healthcare education, compliance, and recruitment. Our Clinical User guide covers everything you need to know to get up and running quickly, including logging into your account, navigating the platform, and accessing essential resources to help manage rotations.

Entity

Glossary

Member Types:

An Entity is a School, Clinical Site, or Organization.

Accessing Clinical Site Requirement Documents

Requirements / LMS

Member Types:

View documents that members download, complete, and upload for clinical site requirements.

Capital Area Consortium Schedule and Clinical Site Members

Rotation Management

Member Types:

Rotation upload schedules vary by region. The Capital Consortium Schedule is a specific bulk upload schedule to that region. Please reference the Capital Consortium Clinical Site Members to confirm you are following the correct schedule for each clinical site.

NE Ohio Consortium Schedule and Clinical Site Members

Rotation Management

Member Types:

Rotation upload schedules vary by region. The Ohio Consortium Schedule is a specific bulk upload schedule to that region. Please reference the Ohio Consortium Clinical Site Members to confirm you are following the correct schedule for each clinical site.

Mid-Michigan Consortium Schedule and Clinical Site Members

Rotation Management

Member Types:

Rotation upload schedules vary by region. The Mid-Michigan Consortium Schedule is a specific bulk upload schedule to that region. Please reference the Mid-Michigan Consortium Clinical Site Members to confirm you are following the correct schedule for each clinical site.

SE Michigan Schedule and Clinical Site Members

Rotation Management

Member Types:

Rotation upload schedules vary by region. The Southeast Michigan Consortium Schedule is a specific bulk upload schedule to that region. Please reference the Southeast Michigan Consortium Clinical Site Members to confirm you are following the correct schedule for each clinical site.

Approving Affiliations with Schools or Clinical Sites

FAQ

Member Types:

As an ACEMAPP member, your affiliations represent who you work with the system and which organizations can access your information. When a school or clinical site requests an affiliation, you will be notified via email and see the "You Have a Pending Affiliation Request(s)" notification upon logging into ACEMAPP.

Rotation

Glossary

Member Types:

A rotation is a scheduled clinical experience or course assignment.

A rotation is typically between a school and a clinical site.

School User Guide

User Guides

Member Types:

ACEMAPP provides a secure online platform for schools to manage student clinical experiences. Our School User guide covers everything you need to know to get up and running quickly, including logging into your account, navigating the platform, and accessing essential resources to help manage learners.

Student User Guide

User Guides Video Library

Member Types:

ACEMAPP is a collaborative platform for healthcare education, compliance, and recruitment. Your responsibility is to stay up to date with your ACEMAPP account, including checking your inbox for reminders and alerts.

Faculty User Guide

User Guides Video Library

Member Types:

Adding a New Admin User

Additional Features Video Library

Member Types:

This help desk guide provides instructions on how to add a new admin user to your organization.

On Site Report

Reporting

Member Types:

View members on-site for rotations at/from partnering organizations on any given date. Use optional filters, such as course, unit, or partner, to narrow your results. You may email members directly from this report and export results to a CSV format.

Custom Fields

General

Member Types:

Your school or clinical site may gather information using Custom Fields. Custom Fields are located on your home page and can also be accessed through the Custom Fields tab of your profile.

Application

Glossary

Member Types:

A request made by a member for a rotation opportunity or affiliate with an entity.

Applications can also be used for Observation opportunities or to designate as an Employee with a clinical site, allowing the entity access to manage the member's requirements.

Preceptor Time Log Review

Case/Time Logs

Member Types:

The Time Log feature allows for students to enter and track their time with a Clinical Site and its preceptor. As a Preceptor, you may be required to approve these Time Logs.

Learning Materials for Students & Faculty

Requirements / LMS

Member Types:

Your school and/or clinical site requires you to complete courses and assessments prior to the start of your rotation.

Managing Surveys

Additional Features Evaluations/Surveys

Member Types:

Creating surveys is a feature available to school and clinical site users by request. Please contact ACEMAPP Support if you are interested in creating a survey.

View Announcements from Schools/Sites

Communications

Member Types:

Announcements are located on the bottom-left side of your dashboard. They are created by either your school and/or the clinical site at which you will be attending your rotation(s) and contain important information, so be sure to check here often.

Completing Evaluations

Video Library Evaluations/Surveys

Member Types:

Your school and/or clinical site may assign you an evaluation to complete in ACEMAPP. You will receive a notification on your home page when you have an evaluation that you need to complete.

Rotation Comments

Rotation Management

Member Types:

Commenting on rotations is a great way to communicate with your school or clinical site partners regarding a particular rotation. Each comment left on a rotation will trigger an automatic email notification to other coordinators who share the same program.

Reviewing Time Logs

Case/Time Logs

Member Types:

Time logs allow members to track time spent with a preceptor and/or at a clinical site.

Manage Rotation Catalog - Clinical Sites

Additional Features Rotation Management

Member Types:

The rotation catalog system allows clinical sites to set rotation availability for a given unit.

View Partner Requirements

Requirements / LMS

Member Types:

The Partnership Requirement table allows school and clinical site users to view the items set up for their partnering organizations. In this area, you can view how requirements, courses, modules, assessments, shared fields, SCORMs, and more are set up for the partner organization in ACEMAPP.

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