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Coordinator Communications Report
Member Types:
The Coordinator Communications Report enables you to generate and export partner contact results based on selected filters. You can also use the list of filtered contacts to broadcast message your partners important information.
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Viewing Contacts in the Partnership Directory
Member Types:
The partnership directory "Contacts" page displays contact information for coordinators with other organizations.
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Update Coordinator Contact Information
Member Types:
This guide walks you through updating and managing your coordinator contact details in ACEMAPP. Use it to edit your contact information, adjust visibility settings, and ensure your organization’s records are accurate and up-to-date.
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Unit Availability Report/Calendar
Member Types:
The Unit Availability Report helps school and clinical site coordinators quickly identify which units at partner organizations have open slots for student rotations. By viewing availability in calendar, details, or general schedule formats, coordinators can plan rotations efficiently, prevent scheduling conflicts, match students with appropriate programs, manage resources effectively, and share availability data with preceptors or administrative staff.
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Upload Files into an Existing Rotation
Member Types:
School and clinical site coordinators can upload files directly to a rotation, which is useful for sharing additional documents or information with partner organizations. This guide will show you how to upload documents to a rotation.
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Member Requirement Document Log
Member Types:
The Member Requirement Document Log gives entity coordinators access to various filters for viewing documents that have been uploaded by members. You can filter by "Display Approved," "Display Pending," and "Display Denied." Based on the filters set, ACEMAPP will pull all requirement documents for you to review and display audit data.
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Forms Report
Member Types:
The Forms Report allows school coordinators to view the total hours that students have logged for a specific course. This report also provides details on which forms were approved and the specific rotation ID number. You may view the results in your browser or export this data to a spreadsheet for your records.
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Managing Member Requirement Dates
Member Types:
As a school or clinical coordinator, you can enter individual completion and expiration dates for member requirements. Bulk uploading requirement dates allows you to enter dates for multiple members at the same time.
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Update Admin User Access to Programs & Permissions
Member Types:
This help desk guide outlines how to update program access and permissions for your organization's admins.
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Manage Your ACEMAPP Inbox
Member Types:
This guide explains how to view, organize, and manage your messages in your ACEMAPP Inbox. Your inbox stores all important communications related to your clinical education, including updates about rotations, requirements, and account notifications. You can view new, read, and archived messages directly within ACEMAPP—even if you've opted out of email notifications.
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Directory Member Document Upload
Member Types:
The Directory System allows schools to create and manage partner entities that do not directly use ACEMAPP. It provides a centralized way to track engagement, compliance, and communications for external organizations and students. This guide explains how to upload and manage documents for Directory Members, ensuring all relevant records are stored in one organized location.
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Overview of Partnership Directory
Member Types:
The partnership directory is where schools and clinical sites manage their partnerships in ACEMAPP. This Help Desk guide provides an overview of the partnership directory and its features.
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Rotation Advanced Scheduling
Member Types:
ACEMAPP allows school coordinators to provide additional details on the exact days and times of a rotation, even when they are irregular. This guide will walk you through how to access the Advanced Scheduling feature.
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Faux Member View
Member Types:
School coordinators can use the Faux Member View feature to view a read-only version of a member’s (e.g., student, faculty) homepage. This allows coordinators to verify what the member sees, check access, confirm homepage layout, and review newly assigned content—all without making any changes. The feature is available upon request and is designed to enhance the overall user experience for members.
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Evaluation Member List
Member Types:
The Evaluation Member List allows school and clinical site coordinators to monitor and manage evaluations for their members. Coordinators can track evaluation statuses, view or download completed evaluations, access comments and committee signatures, and resend or delete evaluations as needed—ensuring timely completion and oversight of all evaluations within their program.
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Create Multiple Rotations with Spreadsheet
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ACEMAPP allows School Coordinators to create and upload rotations from a CSV file. Additional rotations can be added after the CSV file has been uploaded.
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Rotation Conflict Checker
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School and clinical site coordinators can use the Conflict Checker to identify scheduling conflicts between rotations. This guide explains how to access the Rotations table, select a rotation, and view potential conflicts based on unit, dates, shift times, and days of the week. Coordinators can also update rotation details, and the Conflict Checker will automatically refresh to reflect any changes.
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Directory: Manage Members
Member Types:
The Directory system allows school and clinical site coordinators to create and manage partner entities that do not use ACEMAPP. This includes creating new members in the directory and adding them to directory entities.
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Overview of Member Affiliated Table
Member Types:
The overview of your member's affiliated table is meant to help you get familiar with the layout and show you what you can do from the affiliations table. Please see the other help desk guides link for more detail on various functions.
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Export Selected Rotation Data
Member Types:
Export selected rotation data to a single CSV file or multiple files. The Mass Export All feature exports all rotations and member information into one CSV file.
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ACEMAPP Reporting
Member Types:
ACEMAPP's Reporting feature allows administrators and clinical coordinators to pull information from within ACEMAPP. Coordinators can select from the multiple reporting options and build and save custom reports for regularly ran queries.
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Expiring Member Report
Member Types:
The Expiring Members Report displays members with compliance items set to expire within a specified time frame. This report helps schools and clinical sites proactively manage upcoming expirations and ensure continued compliance.
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Expiring Indicators
Member Types:
Expiring Indicators School users now have the option to see an orange "expiring" indicator when students are 30 days or less from a requirement expiring. This way, school coordinators are able to monitor member standings.
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Running an On Site Report
Member Types:
View members on-site for rotations on any given date. Use optional filters, such as member type, unit, partner, etc., to narrow your results. You may email members directly from this report and export results into a CSV format.
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Directory: Manage Entities
Member Types:
The Directory system allows school and clinical site coordinators to create and manage partner entities that do not use ACEMAPP. This guide will walk you through adding and closing Directory Entities.
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