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Roster

Glossary

Member Types:

The Roster tracks members assigned to a rotation and gives the clinical site access to view the rotation information, member compliance records, and member profile data.

The Rotation Roster will only send to a clinical site partner assigned to a rotation once the Rotation is in Approved status and all assigned members have met compliance.

Roster (Profile Completion Report) Sent

Rotation Management

Member Types:

Rosters track members (students, faculty, etc.) that will be at each clinical site. The rotation roster gives the clinical site access to view the rotation information, member compliance records, and member profile data. The Rotation Roster Set email includes a link to download the Profile Completion Report.

Assign Member(s) to Rotation

Member Management Rotation Management Video Library

Member Types:

When you assign a member to a rotation, they receive notification of the rotation details and are prompted to check their account for clinical requirements. Students or Faculty can access clinical site requirements only after being assigned to the rotation.

Rotation Requirement List

Requirements / LMS Rotation Management

Member Types:

The Rotation Requirement List allows you to see any items members assigned to the rotation roster need to complete and how it affects their compliance.

Rotation Member Audit

Rotation Management

Member Types:

The Member Audit screen allows you to view a member's status and when that status has changed for that Rotation.

Rotation

Glossary

Member Types:

A rotation is a scheduled clinical experience or course assignment.

A rotation is typically between a school and a clinical site.

Rotation Table Configuration

Rotation Management

Member Types:

Customize your rotation tables to display specific information and manage rotations more effectively.

View Rotation Catalog - Schools

Additional Features Rotation Management

Member Types:

Clinical sites set rotation availability using the rotation catalog. Schools and members can then view the rotation catalog and request available slots.

Rotation Member Report

Reporting

Member Types:

The Rotation Member Report is a way to view your members by rotation, along with information on the rotation.

Partner Rotation Report

Reporting

Member Types:

This report displays your organization's partners by program, the number of rotations with the partner, and the number of members joined to those rotations. Optional filters include partner entity, rotation status, program, and rotation dates.

Review Rotation Requests

Rotation Management

Member Types:

Reviewing rotation requests is a vital part of coordinating clinical rotations effectively. This guide will lead you through various methods to review and manage these requests efficiently.

Approved Rotations within 3 Weeks (Table)

Rotation Management

Member Types:

This table lets you quickly view approved rotations starting within the next three weeks from your homepage and check if the roster has been sent. The table also shows if members are assigned to the rotation and if they have met compliance. You can also quickly access the rotation information from this table by clicking on the **Edit** button.

View Your Assigned Rotation

Rotation Management

Member Types:

In ACEMAPP, you can view all rotations you are assigned to by your school or clinical entity. These can vary by type depending on how your institution manages these rotations.

Overview of Rotation Request Form

Rotation Management

Member Types:

Overview of the rotation request form explains the various features and functions when requesting a rotation.

Overview of the Rotation Table

Rotation Management

Member Types:

The Overview of your rotation table is meant to help you get familiar with the layout and show you what you can do from the rotation table. Please see the other help desk guides link for more detail on various functions.

Rotation Notices

Additional Features Rotation Management

Member Types:

"Rotation Notices" is an optional feature available on ACEMAPP that can be enabled by contacting a member of the ACEMAPP team. This feature allows users to create customized notices for specific Program and Experience type combinations, which is displayed during the initial step of creating a rotation. The feature is designed to provide additional guidance and information to partner entities, helping to streamline the rotation creation process by reducing the need for additional communication between the partner entities. To use this feature, contact an ACEMAPP team member to enable it for your organization.

Rotation Data Report

Reporting

Member Types:

The Rotation Data Report is a custom report based on the selected member type.

Upload Files into an Existing Rotation

Rotation Management

Member Types:

You now have the option to upload files directly into a rotation. This can be a helpful feature when there are additional items or information you wish to provide to the partnering entity.

Create A Rotation

Rotation Management Video Library

Member Types:

Please follow these steps to create a rotation request with one of your partnered entities in ACEMAPP.

Export Selected Rotation Data

Reporting Rotation Management

Member Types:

Export selected rotation data to a single CSV file or multiple files. The Mass Export All feature exports all rotations and member information into one CSV file.

Rotation Advanced Scheduling

Rotation Management

Member Types:

ACEMAPP enables you to communicate the exact dates for a rotation, even when they are irregular.

Manage Rotation Catalog - Clinical Sites

Additional Features Rotation Management

Member Types:

The rotation catalog system allows clinical sites to set rotation availability for a given unit.

On-Boarding Progress Report

Reporting

Member Types:

The On-Boarding Progress report allows you to view the completeness of members (i.e., Students, Faculty, etc.) assigned to approved and pending rotations. The list will also display members (i.e., Students, Faculty, etc.) who have missing requirements and whether the roster has been sent.

STUDENTMAX CONNECTIONS (SMC) CLINICAL PLACMENT CONSORTIUM Schedule

Rotation Management

Member Types:

Rotation upload schedules vary by region. The StudentMax Connections Schedule is a specific bulk upload schedule to that region.

What is ACEMAPP?

Video Library General

Member Types:

ACEMAPP is a secure, online, clinical rotation matching, student onboarding, and document storage solution for clinical sites, schools, and consortiums.

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