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Additional Features Assure Billing Communications Evaluations/Surveys FAQ General Member Management Navigation Partnerships Reporting Requirements / LMS Rotation Management Tips & Tricks User Guides Vendors Video Library

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(844) 223-4292

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support@acemapp.org

Tips & Tricks: Managing Compliance (For Students)

Tips & Tricks Video Library

Member Types:

This guide is intended to help students easily understand how to navigate their home page and track compliance in ACEMAPP.

Tips & Tricks: Managing Member Compliance (For Administrators)

Tips & Tricks Video Library

Member Types:

The video covers tips and tricks for navigating the system and managing member compliance. The tips we cover apply to all ACEMAPP administrators.

Compliance

Glossary

Member Types:

The completion of all required items in ACEMAPP.

Compliance is met when all needed Requirements, Learning Materials, and Custom Fields are completed.

Check Compliance with your Affiliations

General

Member Types:

The Affiliations section on your Home page will show compliance for the school and rotations you are affiliated with in ACEMAPP.

School User Guide

User Guides

Member Types:

As a School User, ACEMAPP provides you with a secure and efficient platform to manage student clinical experiences. This guide is designed to help you streamline the process, save time, and ensure smooth communication between your school and clinical sites. By following the steps below, you'll have the tools to manage student rotations, monitor compliance, and keep everything organized – all in one place.

Clinical Site User Guide

User Guides

Member Types:

ACEMAPP is a collaborative platform for healthcare education, compliance, and recruitment. Our Clinical User guide covers everything you need to know to get up and running quickly, including logging into your account, navigating the platform, and accessing essential resources to help manage rotations.

Use the Rotation Table as the Primary Compliance Tracking Tool

Member Management Rotation Management

Member Types:

The Rotation Table in ACEMAPP is your go-to tool for managing clinical rotations, tracking compliance, and verifying whether a rotation roster has been sent. It consolidates all essential rotation information—including approval status, assigned members, compliance progress, and roster status—into one centralized view.

Check Assure Member Requirement Compliance

Assure Member Management Video Library

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ACEMAPP Assure collects, stores, and reviews requirements, including background check/drug screening results, immunizations, and other requested documents. While the Assure team works behind the scenes, school users have full visibility of Assure member documents, review status, and overall compliance. This help desk guide provides instructions on how to review Assure member requirement compliance.

Managing Member Tiered Requirements

Requirements / LMS Member Management

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Tiered requirements are divided into separate groups for completion and are used to manage requirements belonging to a series. Please review the description in the tiered requirement to ensure member documents or completion dates are uploaded/entered into the appropriate group to meet compliance. The student must select only one group to upload/enter completion dates according to how they meet compliance.

Rotation Member Compliance Report

Reporting

Member Types:

The Rotation Member Compliance report shows all non-compliant members by rotation, along with a list of their incomplete requirements.

Check Member Compliance with School and Site Requirements

Member Management

Member Types:

This guide will walk you through the process of checking member compliance with both school and clinical site requirements in ACEMAPP. If you have any questions or need assistance, feel free to reach out to us!

Managing Pending Member & Entity Approvals

Member Management

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This guide helps admins understand the Pending Member Approval process and provides step-by-step instructions for managing Pending Entity Approval requests in ACEMAPP. While admins cannot directly manage Pending Member Approval, this guide explains how to assist students in completing the process. It also covers how to review, approve, or deny affiliation requests from students, ensuring effective management of member access to your organization or clinical site.

Tips & Tricks: Navigation

Tips & Tricks Video Library Navigation

Member Types:

This tips & tricks video is intended to help our members navigate ACEMAPP. Watch the video above or follow the steps outlined to learn these key techniques.

Managing Employee Designation Applications

Video Library Employee Designation

Member Types:

Managing Employee Applications for Institutions > ACEMAPP Applications can serve a number of purposes. If using ACEMAPP applications to manage employee designations this is how you can access and manage

Managing References

Additional Features

Member Types:

The reference system in ACEMAPP allows Faculty or Preceptors to give professional references regarding the just-completed Rotation or Course.

Managing Expiring Members

Member Management Billing

Member Types:

If your organization pays for member accounts (i.e., Students), you will receive a notification on your ACEMAPP home screen. This notification will let you know when you have upcoming invoices that contain member accounts that are about to expire.

Managing Announcements

Video Library Communications

Member Types:

This article provides an overview of the Announcements feature, which allows you to create announcements displayed on the homepages of your members or users in ACEMAPP. Announcements can include upcoming deadlines, parking instructions, orientation dates, etc.

Managing Member Requirement Dates

Member Management Requirements / LMS

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As a school or clinical coordinator, you can enter individual completion and expiration dates for member requirements. Bulk uploading requirement dates allows you to enter dates for multiple members at the same time.

Guest School FAQ

FAQ General

Member Types:

Here are some common questions and answers for setting up your student(s) in ACEMAPP. This guide provides helpful information on the entire process, from logging in to managing your students' compliance.

Expiring Member Report

Reporting

Member Types:

The Expiring Members Report displays members with compliance items set to expire within a specified time frame. This report helps schools and clinical sites proactively manage upcoming expirations and ensure continued compliance.

InfoMart (Advantage Students)

Vendors

Member Types:

ACEMAPP interfaces with Advantage Students (by InfoMart) to simplify the compliance process for members. Advantage Students provides background check and drug screening services.

Student User Guide

User Guides Video Library

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ACEMAPP is a collaborative platform for healthcare education, compliance, and recruitment. Your responsibility is to stay up to date with your ACEMAPP account, including checking your inbox for reminders and alerts.

Faculty User Guide

User Guides Video Library

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Verify Students (Corporate Screening)

Vendors

Member Types:

ACEMAPP interfaces with Verify Students (by Corporate Screening) to simplify the compliance process for members. Verify Students is used for background checks and drug screens.

Directory: Manage Entities

Video Library Directory

Member Types:

The Directory system allows school and clinical site coordinators to create and manage partner entities that do not use ACEMAPP. This guide will walk you through adding and closing Directory Entities.

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