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Additional Features Assure Billing Communications Evaluations/Surveys FAQ General Member Management Navigation Partnerships Reporting Requirements / LMS Rotation Management Tips & Tricks User Guides Vendors Video Library

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(844) 223-4292

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support@acemapp.org

View Rotation Catalog

Additional Features Rotation Management

Member Types:

Clinical sites set rotation availability using the rotation catalog. Schools and members can then view the rotation catalog and request available shifts.

Managing Rotation Catalog

Additional Features Rotation Management

Member Types:

The rotation catalog system allows clinical sites to set rotation availability for a given unit.

Rotation Data Report

Reporting

Member Types:

The Rotation Data Report is a custom report that allows the user to select specific rotation data to view and export.

Review Rotation Requests

Rotation Management

Member Types:

Reviewing rotation requests is a vital part of coordinating clinical rotations effectively. This guide will lead you through various methods to review and manage these requests efficiently.

View Your Assigned Rotation

Rotation Management Video Library

Member Types:

Follow the steps outlined in this Help Desk guide to view your current rotation assignments in ACEMAPP.

Rotation Advanced Scheduling

Rotation Management

Member Types:

ACEMAPP allows school coordinators to provide additional details on the exact days and times of a rotation, even when they are irregular. This guide will walk you through how to access the Advanced Scheduling feature.

View Announcements from Schools/Sites

Communications

Member Types:

Announcements are located on the bottom-left side of your dashboard. They are created by either your school and/or the clinical site at which you will be attending your rotation(s) and contain important information, so be sure to check here often.

Rotation Requirement List

Requirements / LMS Rotation Management

Member Types:

The ACEMAPP Rotation Requirement List allows you to track student compliance for clinical rotations, providing a detailed overview of required items and their status for each assigned member.

Partner Rotation Report

Reporting

Member Types:

This report displays your organization's partners by program, the number of rotations with the partner, and the number of members joined to those rotations. Optional filters include partner entity, rotation status, program, and rotation dates.

Assign Member(s) to Rotation

Member Management Rotation Management Video Library

Member Types:

When you assign a member to a rotation, they receive notification of the rotation details and are prompted to check their account for clinical requirements. Students or Faculty can access clinical site requirements only after being assigned to the rotation.

Create/Add Course Info for Rotation Requests

Rotation Management

Member Types:

This article outlines how to create and manage Courses in ACEMAPP for use in rotation requests. You'll also learn how to add or update course-specific information, such as descriptions, contact details, and other relevant data, to ensure accurate course listings and improve coordination with schools and sites.

Rotation

Glossary

Member Types:

A rotation is a scheduled clinical experience or course assignment.

A rotation is typically between a school and a clinical site.

Rotation Comments

Rotation Management

Member Types:

Commenting on rotations is a great way to communicate with your school or clinical site partners regarding a specific rotation. Every comment made on a rotation will prompt an automated email notification to fellow coordinators within the same program.

Export Selected Rotation Data

Reporting Rotation Management

Member Types:

Export selected rotation data to a single CSV file or multiple files. The Mass Export All feature exports all rotations and member information into one CSV file.

Upload Files into an Existing Rotation

Rotation Management

Member Types:

School and clinical site coordinators can upload files directly to a rotation, which is useful for sharing additional documents or information with partner organizations. This guide will show you how to upload documents to a rotation.

Rotation Table Configuration

Rotation Management

Member Types:

Customize your rotation tables to display specific information and manage rotations more effectively.

Faux Member View

Additional Features

Member Types:

School coordinators can use the Faux Member View feature to view a read-only version of a member’s (e.g., student, faculty) homepage. This allows coordinators to verify what the member sees, check access, confirm homepage layout, and review newly assigned content—all without making any changes. The feature is available upon request and is designed to enhance the overall user experience for members.

Requirement Configuration View

Requirements / LMS Video Library

Member Types:

Requirement Configuration allows coordinators to view how requirements, courses, modules, assessments, shared fields, SCORMs, and more are set up for your Entity in ACEMAPP.

View Assure Member Documents

Member Management Assure Video Library

Member Types:

ACEMAPP Assure collects, stores, and reviews requirements, including background check/drug screening results, immunizations, and other requested documents. While the Assure team works behind the scenes, school users have full visibility of Assure member documents, review status, and overall compliance.

When you add ACEMAPP Assure to your organization's subscription, you'll create a one-stop shop for your students and/or faculty to manage academic and clinical requirements. Follow this guide to view Assure Member documents.

Create A Rotation

Rotation Management Video Library

Member Types:

Please follow these steps to create a rotation request with one of your partnered entities in ACEMAPP.

Rotation Conflict Checker

Rotation Management

Member Types:

School and clinical site coordinators can use the Conflict Checker to identify scheduling conflicts between rotations. This guide explains how to access the Rotations table, select a rotation, and view potential conflicts based on unit, dates, shift times, and days of the week. Coordinators can also update rotation details, and the Conflict Checker will automatically refresh to reflect any changes.

Rotation Member Audit

Rotation Management

Member Types:

The Member Audit feature on a rotation request form allows school and clinical site coordinators to check when a member (student, faculty, etc.) was assigned to the rotation, who assigned the member to the rotation, and the member's status updates for the rotation.

Withdraw Approved Rotations

Rotation Management

Member Types:

This guide provides step-by-step instructions for withdrawing an approved rotation in ACEMAPP. Withdrawing a rotation frees the slot for other users and ensures scheduling accuracy for schools and clinical sites. Use this guide if you no longer need a rotation and must update its status to Withdrawn using either the standard edit method or the Quick Decide feature.

ACEMAPP Process for Coordinating Rotations Among Schools, Sites, and Students

Rotation Management

Member Types:

This chart provides an overview of what happens when schools create rotation requests in ACEMAPP and how it affects their clinical site partners and students.

Viewing and Managing Invoices

Billing Video Library

Member Types:

Use this guide to access, view, print, and download invoices from your ACEMAPP Billing page. You can also generate invoice reports or start a support ticket for assistance.

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