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Additional Features Assure Billing Communications Evaluations/Surveys FAQ General Member Management Navigation Partnerships Reporting Requirements / LMS Rotation Management Tips & Tricks User Guides Vendors Video Library

Phone:
(844) 223-4292

Email:
support@acemapp.org

Create Multiple Rotations in Bulk

Rotation Management

Member Types:

Create multiple rotations simultaneously with the same Partner, Experience Type, and Program. This guide will walk you through using ACEMAPP's Bulk Rotations feature.

Create Multiple Rotations with Spreadsheet

Rotation Management

Member Types:

ACEMAPP allows School Coordinators to create and upload rotations from a CSV file. Additional rotations can be added after the CSV file has been uploaded.

Managing Member Requirement Dates

Member Management Requirements / LMS

Member Types:

As a school or clinical coordinator, you can enter individual completion and expiration dates for member requirements. Bulk uploading requirement dates allows you to enter dates for multiple members at the same time.

Bulk Upload New Members

Member Management

Member Types:

Bulk uploading members is a quick and efficient way to add new members for management in ACEMAPP.

Export Selected Rotation Data

Reporting Rotation Management

Member Types:

Export selected rotation data to a single CSV file or multiple files. The Mass Export All feature exports all rotations and member information into one CSV file.

Broadcast

Glossary

Member Types:

Broadcast Messaging is a feature that can be used to email multiple people using ACEMAPP.

Review Rotations by Unit

Rotation Management

Member Types:

Learn how to efficiently view, sort, and manage rotation requests specific to your assigned units. This step-by-step guide walks you through customizing your Rotation Table, sorting by unit, and using features like Quick Decide to streamline approvals. Ideal for administrators or unit coordinators managing multiple programs, this resource helps you focus only on the rotations that apply to your department, saving time and improving accuracy in rotation management.

Navigate Between Dashboard and Member Home Pages

General Navigation

Member Types:

Access your dashboard for easy navigation between your member home pages. Set a default home page to be directed to that page upon login.

Reviewing Case Logs

Case/Time Logs

Member Types:

This guide walks you through how to view, manage, and approve Case Logs in ACEMAPP. Learn how to access submitted logs, review individual entries, apply approval statuses, leave notes for authors, and approve multiple logs at once. Ideal for faculty, preceptors, and administrators responsible for Case Log oversight.

ACEMAPP Reporting

Reporting

Member Types:

ACEMAPP's Reporting feature allows administrators and clinical coordinators to pull information from within ACEMAPP. Coordinators can select from the multiple reporting options and build and save custom reports for regularly ran queries.

Unit Schedules Report

Reporting

Member Types:

See schedules for each unit (or multiple units) based on current rotation requests.

Upload Tiered Requirements

Requirements / LMS Video Library

Member Types:

Tiered requirements allow multiple options to meet the standard for the requirement. These options, or "tiers," are determined by the organization for which the requirement is set up.

Overview of the Rotation Table

Rotation Management

Member Types:

The Overview of your rotation table is meant to help you get familiar with the layout and show you what you can do from the rotation table. Please see the other help desk guides link for more detail on various functions.

Maximize Your ACEMAPP Clinical Site User Experience

Additional Features

Member Types:

ACEMAPP offers much more than rotation management and compliance tracking. Clinical sites can streamline nearly every part of their student and preceptor management process within one secure platform. This guide provides an overview of key features and real-world examples of how sites use them to save time, improve communication, and enhance preceptor and student experiences.

Review Time Logs

Case/Time Logs

Member Types:

Time logs allow members to track time spent with a preceptor and/or at a clinical site.

Overview of Time Log Table

Case/Time Logs

Member Types:

The overview of your Time Logs Table is meant to help you get familiar with the layout and show you what you can do from the time log table. Please see the other help desk guides link for more detail on various functions.

Upload Your ACEMAPP Requirements

Requirements / LMS

Member Types:

Completing your ACEMAPP requirements is an essential first step toward participating in a clinical rotation. The documents you upload through ACEMAPP are available for your school coordinator to review.

Faculty Time Log Review

Case/Time Logs

Member Types:

When students submit their Time Logs, you can review them as one of your entities coordinators. You can also pull a report and filter by your specific needs.

Create or Affiliate Member Accounts

Member Management Video Library

Member Types:

School coordinators must create, or affiliate member accounts in order to manage them in ACEMPP. To do this, you must follow the process to create an account for each member. A "member" refers to non-admin users, such as students, faculty, preceptors, and observers. This guide will show you how to create a student account, but the steps are the same for creating accounts for any member.

Preceptor Time Log Review

Case/Time Logs

Member Types:

The time log feature allows students to document the hours they spend with a clinical site and preceptor. If required by your organization, preceptors are responsible for verifying and approving submitted logs. This Help Desk guide explains how preceptors can review and approve student time logs in ACEMAPP.

Overview of Member Affiliated Table

Member Management

Member Types:

The overview of your member's affiliated table is meant to help you get familiar with the layout and show you what you can do from the affiliations table. Please see the other help desk guides link for more detail on various functions.

Check Evaluation Completion Status

Evaluations/Surveys

Member Types:

Faculty members can check the status of evaluations for members assigned to their rotations if their school or clinical site has enabled the Evaluations feature in ACEMAPP.

Directory System Reporting

Directory Reporting

Member Types:

The Entity or Member data in the Directory can easily be exported to a .csv file. This guide walks users through the process of exporting Directory Entities and Members, as well as accessing the Last Used Report. Use this guide if you need to download organizational or member information for reporting, record-keeping, auditing, or administrative review within ACEMAPP.

Overview of Student Home Page

Additional Features

Member Types:

The Student Home Page is where you’ll complete key tasks in ACEMAPP. Here, you can work on your Requirements, fill out Custom Fields, and review assigned Learning Materials. You can also check for Announcements, view your Affiliations, and see your Rotation Details.

School User Guide

User Guides

Member Types:

As a School User, ACEMAPP provides you with a secure and efficient platform to manage student clinical experiences. This guide is designed to help you streamline the process, save time, and ensure smooth communication between your school and clinical sites. By following the steps below, you'll have the tools to manage student rotations, monitor compliance, and keep everything organized – all in one place.

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