Article: Create A Rotation

Step 1:

Click the "+ Create Rotation" button in your navigation bar.

Home screen pointing to Create Rotation button.

Step 2:

If a site you want to request a rotation with is not listed within the partner field, your school does not have an active partnership in ACEMAPP with this program, or that partner does not accept that Experience Type.Most clinical sites only accept Cohort Rotation and Precepted Rotation as the Experience Type.

Select the Program.
Enter the Experience Type.
Enter the Partner(s).

Once saved, the Program, Experience, and Partners fields can't be edited. Confirm that the info you entered is correct and click "Save."

Create a rotation form highlighting required fields and save button.

Step 3:

Complete all required fields. Set the Status to "Pending" for the clinical site to review and click "Save."

The required fields in the Edit of the rotation will vary depending on the information requested by each clinical site.

Edit rotation form highlighting Status field and Save button.

The Conflict Checker

The Conflict Checker can be used to ensure no scheduling conflicts with other rotations. The Conflict Checker will search for any conflicts based on the following fields:

Unit
Start/End Date
Days of the Week
Shift Start/End

Edit Rotation page conflicts tab showing Conflict Checker panel with conflicting rotation.

An Entity is a School, Clinical Site, High School, Company, etc.

A rotation is a scheduled clinical experience.

Replicate Rotations

The Replicate Rotations tool allows you to re-request rotations previously created in ACEMAPP. When replicating rotations, you will have the opportunity to change the details of the rotation and add new rotations based on your current needs.

ACEMAPP Process When Schools Create Rotations

This chart provides an overview of what happens when schools create rotation requests in ACEMAPP and how it affects their clinical site partners and students.

Assure Admin User Guide

ACEMAPP Assure offers professional document review services to its members. This help desk guide is intended to be a general resource for Assure Admins and contains links to related help desk guides.

Overview of the Rotation Table

The Overview of your rotation table is meant to help you get familiar with the layout and show you what you can do from the rotation table. Please see the other help desk guides link for more detail on various functions.

School User Guide

As a School User, ACEMAPP provides you with a secure and efficient platform to manage student clinical experiences. This guide is designed to help you streamline the process, save time, and ensure smooth communication between your school and clinical sites. By following the steps below, you'll have the tools to manage student rotations, monitor compliance, and keep everything organized – all in one place.

Rotation Conflict Checker

You can utilize the Conflict Checker to confirm there are no scheduling conflicts with other rotations. It scans for conflicts based on Unit, Start/End Date, Days of the Week, and Shift Start/End fields.

Withdraw Approved Rotations

If you no longer need an approved rotation, please withdraw the rotation request to make it available to others.

Faculty Document Access

Faculty document access allows faculty members assigned to a rotation to manage requirement documents associated with that rotation. Schools may contact ACEMAPP Customer Support to enable the faculty document manager feature.

Search and Request Partnerships

The partnership directory is where schools and clinical sites manage their partnerships in ACEMAPP. Use the partnership directory to request new partnerships and manage partnership documents. Schools must have an active partnership with the clinical site to request a rotation.

Create/Add Course Info for Rotation Requests

This article will outline how to create courses for rotation requests, as well as how to add additional course information in ACEMAPP.

Guest School FAQ

Here are some common questions and answers for setting up your student(s) in ACEMAPP. This guide provides helpful information on the entire process, from logging in to managing your students' compliance.

Rotation Table Configuration

Customize your rotation tables to display specific information and manage rotations more effectively.

Rotation Comments

Commenting on rotations is a great way to communicate with your school or clinical site partners regarding a specific rotation. Every comment made on a rotation will prompt an automated email notification to fellow coordinators within the same program.

Create Multiple Rotations in Bulk

Create multiple rotations at one time using the same Partner, Experience Type, and Program

Assign Member(s) to Rotation

When you assign a member to a rotation, they receive notification of the rotation details and are prompted to check their account for clinical requirements. Students or Faculty can access clinical site requirements only after being assigned to the rotation.

Overview of Rotation Request Form

Overview of the rotation request form explains the various features and functions when requesting a rotation.

Article: Create A Rotation

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