Article: Create or Affiliate Member Accounts content
School coordinators are responsible for creating or affiliating member accounts in ACEMAPP to manage them effectively. In ACEMAPP, a "member" refers to non-admin users, such as students, faculty, preceptors, and others.
This guide will walk you through the process of creating a student account. The same steps apply when:
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Creating accounts for other types of members like faculty, preceptors, etc. and
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Affiliating a member who already has an existing ACEMAPP account.
Before Getting Started
Check for an Existing Account: Before creating a new account for a member, please verify whether they already have an ACEMAPP account.
If they do, use the email address associated with their existing account when following the steps below.
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Do not use a different email, as this will create a duplicate account.
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Each member should have only one ACEMAPP account, which can include multiple schools, programs, and affiliations.
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If a member needs to update their email address or merge duplicate accounts, they should contact ACEMAPP support for help.
Step 1:
To create a member's account, navigate to your homepage, click the "Members" drop-down menu, and select the preferred member type under the Affiliation column.
NOTE: If you do not see the "Members" tab on your homepage, please contact another admin on your account regarding your permissions.
Step 2:
In your Manage Students (Affiliated) table, click the "Create" tab, then select the "Add One Student" option.
NOTE: To create several new members at once using a spreadsheet, please refer to this Help Desk guide: Bulk Upload New Members.
Step 3:
Complete the required fields on the Create One Student page. The fields containing an orange bar and asterisk are required.
Ensure the email address is entered correctly, without any typos or extra spaces before or after it.
Please see the definitions below for the following fields:
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Access/Membership Start Date - this date corresponds to the start of the student's first annual membership period. Students receive free access to ACEMAPP 30 days before this date to begin completing their onboarding materials. For example, if you want the student to have access today, you can set the start date 30 days ahead of today's date. Please make sure students have access to their accounts at least 2-4 weeks before their rotation starts so they have enough time to complete their onboarding materials.
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Access End Date - this date refers to when the student is moved from an "Active" status with your organization to a "Graduated" status. After the Access End Date passes, the student will still have access to their ACEMAPP account, but they will no longer be affiliated with your school, and you will no longer be able to manage them in ACEMAPP.
Once done, click "Save" to finish or "Save & Add Another."
Once changes are saved, the member's account will be created, and they will receive an email verification link. Once they verify their email address, they will automatically receive another email to create their password. Once they log in to ACEMAPP, they will receive a welcome email with a comprehensive guide that will walk them through using ACEMAPP.
NOTE: If you notice a typo in the member's email address after creating their account, please do NOT create another ACEMAPP account for them. You must contact ACEMAPP support to fix the typo.
Step 4:
If the member already has an existing ACEMAPP account, you will receive the message below.
Click the green "Save" button to send them an affiliation request.
When adding a member who already has an existing ACEMAPP account or was previously affiliated with your organization in ACEMAPP, you must send an affiliation request. The member needs to log in to their ACEMAPP account to approve the request.
After sending the affiliation request, the member will appear under the "Pending Member Approval" tab in your Manage Students (Affiliated) table. Once they approve the request, they will be included under the "Active" tab.
Once the member is in "Active" status with your organization in ACEMAPP, you can assign them to a rotation.
An Affiliation is a connection between a Member and an Entity.
Affiliations define Member Types and often include Graduation or End Dates.
An Affiliation is a connection between a Member and an Entity.
Affiliations define Member Types and often include Graduation or End Dates.
The 365-day access period for any billable member type.
An Affiliation is a connection between a Member and an Entity.
Affiliations define Member Types and often include Graduation or End Dates.
