Article: Creating Member Accounts

Step 1:

From your home page, click the "Members" tab in your navigation bar and select the preferred member type (Student, Faculty, Preceptor, etc.) under the "Affiliation" column.

User home page highlighting Members dropdown and Member type Affiliation column.

Step 2:

Click "Create" at the top of the table, then click "Add One Student" from the drop-down menu.

Mange Students table example highlighting Create dropdown and Add One Student button.

Step 3:

Complete the required fields on the Create One Student page and click "Save" to finish or "Save & Add Another".

This will create the new member's account and send the member a Verification Email. Once they verify their account, they will receive a Welcome Email.

Access/Membership Start Date corresponds to the start date of the member's first annual membership period and is when the member gains access to ACEMAPP. Members can access their ACEMAPP account 30 days before the Access/Membership Start Date to begin completing their requirements and learning materials. If your member is attending a rotation, this date should be set to 2-4 weeks before their rotation start date, though this may vary based on the clinical site.
Access End Date refers to when the member is moved from an "Active" status with your organization to a "Graduated" status. After the Access End Date passes, the member will no longer be affiliated with your organization in ACEMAPP. An affiliation request will be sent to the student to re-establish a connection.

Create One Student form highlighting Save and Save & Add Another buttons.

Step 4:

If the member already has an ACEMAPP account, an affiliation request must be sent to them.

Verify the Program(s) and Access End Date (if applicable) and click "Save."

NOTE: The member MUST log in to their ACEMAPP account and approve this request before they appear active in your Affiliated Members table.

Request affiliation page highlighting save button.

An Affiliation is a connection between a Member and an Entity.

Affiliations define Member Types and often include Graduation or End Dates.

The 365-day access period for any billable member type.

An Affiliation is a connection between a Member and an Entity.

Affiliations define Member Types and often include Graduation or End Dates.

An Affiliation is a connection between a Member and an Entity.

Affiliations define Member Types and often include Graduation or End Dates.

Bulk Upload New Members

Bulk uploading members is a quick and efficient way to add new members for management in ACEMAPP.

Guest School FAQ

Here are some common questions and answers for setting up your student(s) in ACEMAPP. This guide provides helpful information on the entire process, from logging in to managing your students' compliance.

Access/Membership Start Date

The Access/Membership Start Date corresponds to the member's first-year membership period. Members receive access to ACEMAPP 30 days before this date to begin completing their profile, requirements, and assessments. If your member is attending a rotation, this date should be set to 2-4 weeks before their first rotation start date, although this may differ based on the clinical site.

Managing Member Affiliation Requests

Manage affiliations of students or members that are still pending approval, either your approval or theirs.

Access End Date

The Access End Date, previously known as the Graduation Date, is used to clarify when the student should no longer have access to your Entity. Once this date arrives, the student will automatically lose its active affiliation with your organization.

Adding an Existing Member to a New Program

To add an existing member to a new program, follow the same process as creating a member account. If the member already has an ACEMAPP account, you will need to send an affiliation request after confirming the new program details and the Access End Date.

School User Guide

As a School User, ACEMAPP provides you with a secure and efficient platform to manage student clinical experiences. This guide is designed to help you streamline the process, save time, and ensure smooth communication between your school and clinical sites. By following the steps below, you'll have the tools to manage student rotations, monitor compliance, and keep everything organized – all in one place.

ACEMAPP Process When Schools Create Rotations

This chart provides an overview of what happens when schools create rotation requests in ACEMAPP and how it affects their clinical site partners and students.

Overview of Member Affiliated Table

The overview of your member's affiliated table is meant to help you get familiar with the layout and show you what you can do from the affiliations table. Please see the other help desk guides link for more detail on various functions.

Article: Creating Member Accounts

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