As a school or clinical coordinator, follow these steps to create a new member account. To use our bulk upload process and create several new members at once, please see our Bulk Upload New Member Help Desk Guide.
NOTE: This article will show how to create a student account. However, this process can be used for any member type other than Admin Accounts (Student, Faculty, Preceptor, etc.).
From your Home Page, click the "Members" tab in your navigation bar and select the preferred member type (Student, Faculty, Preceptor, etc.) under the "Affiliation" column.
Click "Create" at the top of the table, then click "Add One Student" from the drop-down menu.
Complete the required fields on the Create One Student page and click "Save" to finish or "Save & Add Another".
This will create the new member's account and send the member a Verification Email. Once they verify their account, they will receive a Welcome Email.
Access/Due Date refers to the start of their annual membership period and marks when the member gains access to ACEMAPP. Members can access their ACEMAPP account 30 days before the Access Due Date to begin completing their requirements and learning materials. The Access Due Date should be set based on the date by which members need to have their requirements completed. Typically, 2-3 weeks before the start date of the rotation.
Access End Date refers to when the member is moved from an "Active" status with your organization to a "Graduated" status. After the Access End Date passes, the member will no longer be affiliated with your organization in ACEMAPP. An affiliation request will be sent to the student to re-establish a connection.
If the member already has an ACEMAPP account, an affiliation request will need to be sent to them.
Verify the Program(s) and Access End Date (if applicable) and click "Save."
NOTE: The member MUST log in to their ACEMAPP account and approve this request before they appear active in your Affiliated Members table.
To learn more, please contact ACEMAPP Support at 844-223-4292 or email us at support@acemapp.org.
An Affiliation is a connection between a Member and an Entity.
Affiliations define Member Types and often include Graduation or End Dates.
This date corresponds to the start of the member's first-year membership period. Members receive access to ACEMAPP 30 days prior to this date to begin completing their profile, requirements, and assessments.
If your member is attending a rotation, this date should be set to 2-4 weeks before their first rotation start date, although this may differ based on the clinical site.
A rotation is a scheduled clinical experience.
An Affiliation is a connection between a Member and an Entity.
Affiliations define Member Types and often include Graduation or End Dates.
An Affiliation is a connection between a Member and an Entity.
Affiliations define Member Types and often include Graduation or End Dates.