Article: Course Assignment

You may assign students and course admins to all required courses for their program at once. Their courses and requirements are not visible until the course start date.

Assigning Member by Affiliation

Step 1:

From your Home Page, click on the "Members" tab, then click the appropriate member type under the Affiliation column.

Step 2:

Check the box next to the student(s) you would like to assign to the course and click "Select" in the tables navigation bar, then "Assign to Course" from the drop-down menu.

Step 3:

Complete each field necessary. Be sure to select your "Course" from the drop-down.

NOTE: This is very important for the various approvals required for course-related forms and documents.

Step 4:

Depending on what you would like to complete next, you can select one of these options:

Submit & Manage

This feature creates the course assignment and takes you to the edit section of the rotation (course schedule). You can turn on the Faculty Document Access feature on the edit screen by switching the yes/no toggle to Yes. This feature also allows the assigned course administrator/faculty access to approve forms, requirements, and documents for their students.

Submit & Re-use

This feature allows you to add the same group of students to another course.

Submit & Go Back

This feature creates a course assignment for the students and takes you back to your student table.

Assigning Member by Rotation

You can also add members to courses in progress.

Step 1:

From your Home Page, click the "Members" tab in your navigation bar, then click the appropriate member type under the Rotation column.

Step 2:

Check the box next to the member(s) you would like to assign to the course and click "Assign to Course"

Step 3:

Complete each field necessary. Be sure to select your "Course" from the drop-down.

Step 4:

If needed, select an "Existing Course Assignment or create a new course assignment by selecting a "Program," "Course Admin," "Start Date," and update the "End Date: if you want a different end date besides the default.

Depending on what you would like to complete next, you can select one of three options: Submit and Manage, Submit & Re-use, and Submit & Go Back.

Removing Member from Course Assignment

NOTE: This step is used to remove any manageable member type associated with the Course. Selecting the appropriate tab (Student, High School Student, Faculty, etc.) opens that member types table and allows the selection/removal of members from the Course.

Step 1:

Click "Rotations" from your Home Page in your navigation bar to open the Rotations table.

Step 2:

Select the "Course Assignment" filter tab. Select the appropriate status (Approve, Pending, etc.) of the Course Assignment.

Step 3:

Click the "Edit" (pencil icon) button in the Actions column next to the course you want to edit.

Step 4:

Select the appropriate Member Type tab from the tables navigation bar to open that table.

Step 5:

Check the "Remove" checkbox next to the member(s) to remove that member(s). When your edits are complete, click the "Save Changes" button to finish.