Rotation Management Streamlined in ACEMAPP – For Clinical Site Users
Overview
As a Clinical Site User, ACEMAPP provides you with a powerful, secure platform to manage clinical rotations, streamline student onboarding, and ensure compliance—all in one place. This guide serves as both an introduction to the value of ACEMAPP and a step-by-step manual to help you get started, streamline your workflow, save time, and minimize administrative tasks.
Step 1: Manage Partnerships
Schools must request a partnership with your site in ACEMAPP before they can request rotations. You will receive a notification to approve or deny these requests.
➡ Benefit: Effortless partnership management—ACEMAPP simplifies collaboration, ensuring all partnerships are visible and easy to maintain in one centralized system.
Watch: Manage Partnerships
Help Desk Guide: Approve/Deny Partnership Requests
Once approved, the school appears in your Active Partners list, giving you clear visibility into your existing relationships.
Step 2: Manage Rotations
When a school submits a rotation request, you’ll be notified to review and take action—approve, deny, or request more information. Use the Rotation Table Configuration to customize the fields shown (e.g., units, dates, shifts), and avoid double-booking using the Conflict Checker.
➡ Benefit: Prevents scheduling conflicts and miscommunications, and allows for direct messaging through the Comments section on each request.
Watch: Manage Rotations
Help Desk Guides:
Step 3: Monitor Compliance and Upcoming Rotations
After you approve a rotation, the school assigns students and faculty. ACEMAPP tracks their compliance with required documents and training. Once all assigned members are compliant, you’ll receive the Roster (Profile Completion Report) automatically.
➡ Benefit: Stay on top of compliance without manual follow-ups. Automated updates and reports ensure everyone is cleared and ready before the rotation begins.
Watch: Monitor Compliance and Upcoming Rotations
Help Desk Guides:
Key Features & Time-Saving Tools
🟢 Conflict Checker: Prevent double bookings and overlaps by automatically identifying schedule issues.
🟢 Automated Rosters: Once all assigned members are compliant, ACEMAPP sends the finalized roster.
🟢 Clear Communication: Use the comment feature within rotation requests to clarify details with schools instantly.
🟢 Centralized Document Management: View and track all necessary documents and compliance data in one location.
How Does This Benefit You?
✅ Reduce administrative burden
✅ Ensure students are ready before they arrive
✅ Gain full visibility into active partnerships and rotations
✅ Prevent scheduling conflicts automatically
✅ Communicate clearly and efficiently with schools
