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Create or Affiliate Member Accounts
Member Types:
School coordinators must create, or affiliate member accounts in order to manage them in ACEMPP. To do this, you must follow the process to create an account for each member. A "member" refers to non-admin users, such as students, faculty, preceptors, and observers. This guide will show you how to create a student account, but the steps are the same for creating accounts for any member.
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Create A Rotation
Member Types:
Please follow these steps to create a rotation request with one of your partnered entities in ACEMAPP.
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Create Multiple Rotations with Spreadsheet
Member Types:
ACEMAPP allows School Coordinators to create and upload rotations from a CSV file. Additional rotations can be added after the CSV file has been uploaded.
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Create Multiple Rotations in Bulk
Member Types:
Create multiple rotations simultaneously with the same Partner, Experience Type, and Program. This guide will walk you through using ACEMAPP's Bulk Rotations feature.
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Create An Assure Member Account and Assign Assure Package
Member Types:
ACEMAPP Assure offers professional document review services to its members. This help desk guide provides instructions for Assure School Users on how to create Assure member accounts and assign Assure packages.
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Create/Add Course Info for Rotation Requests
Member Types:
This article outlines how to create and manage Courses in ACEMAPP for use in rotation requests. You'll also learn how to add or update course-specific information, such as descriptions, contact details, and other relevant data, to ensure accurate course listings and improve coordination with schools and sites.
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Create Custom Report
Member Types:
The Create Custom report allows you to build your own report to gather the information you need in ACEMAPP. This report uses updated logic and an algorithm for speedier results.
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Create Units
Member Types:
This guide explains how to manage Units in ACEMAPP, including creating new units, editing existing ones, and deleting units no longer in use. Use this resource to keep your institution’s unit listings accurate and up to date for reporting, scheduling, and organizational management.
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Log in to ACEMAPP
Member Types:
This Help Desk guide will walk you through the steps to verify your email, log in to your ACEMAPP account, and use the "Forgot Password" option if needed.
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Create Time Logs
Member Types:
If enabled by your school or clinical site, members can use time logs in ACEMAPP to track their time spent at the clinical site.
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Create Case Logs
Member Types:
If enabled by your school or clinical site, members can use the Case Logs feature to track their clinical experiences and patient encounters directly in ACEMAPP.
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Managing Surveys
Member Types:
The ability to create surveys is available to school and clinical site users upon request. If you're interested in setting up a survey, please reach out to ACEMAPP Support for assistance.
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Structured Forms on Demand: Members
Member Types:
This guide explains how to access, create, and submit “Structured Forms On Demand” in ACEMAPP, allowing users to complete organization-specific forms tied to rotations or general records. It walks you step‑by‑step through navigating to the form page, creating a new entry, filling in required information, and submitting the form. Ideal for users who need to complete forms for documentation or record-keeping purposes without impacting their compliance status.
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Directory: Manage Entities
Member Types:
The Directory system allows school and clinical site coordinators to create and manage partner entities that do not use ACEMAPP. This guide will walk you through adding and closing Directory Entities.
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Directory: Manage Members
Member Types:
The Directory system allows school and clinical site coordinators to create and manage partner entities that do not use ACEMAPP. This includes creating new members in the directory and adding them to directory entities.
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Two-Factor Authentication
Member Types:
ACEMAPP offers an added layer of security by enabling two-factor authentication. This feature requires a second step of verification when logging into your account, ensuring that only you can access it. Follow the steps below to enable this security measure and protect your account.
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Markdown
Member Types:
A quick guide to using Markdown to create content for Landing Pages/Entity Profiles.
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Directory Entities Document Upload
Member Types:
This guide helps coordinators create and manage non-ACEMAPP entities, as well as their associated documents. It explains how to upload documents for a Directory Entity as well as for specific members connected to that entity, including handling expiration dates and file uploads.
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Community Rotations Member Report
Member Types:
Download a detailed list of members organized by their individual rotations. Use filters such as date range, program, unit, or course to customize your report and focus on the information you need.
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Managing Announcements
Member Types:
This article provides an overview of the Announcements feature, which allows you to create announcements displayed on the homepages of your members or users in ACEMAPP. Announcements can include upcoming deadlines, parking instructions, orientation dates, etc.
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Bookmark Pages In ACEMAPP
Member Types:
This guide explains how to create, manage, and delete Bookmarks in ACEMAPP for quicker navigation. Learn how to save frequently visited pages, customize bookmark titles, and keep your workspace organized for faster access to the tools you use most.
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ACEMAPP Process for Coordinating Rotations Among Schools, Sites, and Students
Member Types:
This chart provides an overview of what happens when schools create rotation requests in ACEMAPP and how it affects their clinical site partners and students.
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Directory Member Document Upload
Member Types:
The Directory System allows schools to create and manage partner entities that do not directly use ACEMAPP. It provides a centralized way to track engagement, compliance, and communications for external organizations and students. This guide explains how to upload and manage documents for Directory Members, ensuring all relevant records are stored in one organized location.
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Rotation Notices
Member Types:
Rotation Notices is an optional ACEMAPP feature that displays custom messages to users during the first step of creating a rotation. These notices can be tailored to specific Program and Experience Type combinations. This feature helps partner entities receive important information early in the process, reducing confusion and minimizing the need for additional communication. If you would like Rotation Notices enabled for your organization, please contact the ACEMAPP team.
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View Assure Member Documents
Member Types:
ACEMAPP Assure collects, stores, and reviews requirements, including background check/drug screening results, immunizations, and other requested documents. While the Assure team works behind the scenes, school users have full visibility of Assure member documents, review status, and overall compliance.

When you add ACEMAPP Assure to your organization's subscription, you'll create a one-stop shop for your students and/or faculty to manage academic and clinical requirements. Follow this guide to view Assure Member documents.
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