Article: Create Time Logs

If your school or clinical site has enabled time logging, you can track your clinical hours directly in ACEMAPP. This guide will walk you through how to create and submit time logs, helping you accurately record your hours and stay on top of program requirements.

Step 1:

From your homepage, click the "Time Logs" button located in the top menu, just below the blue banner.

If you don’t see the button right away, click the "More" drop-down menu on the right side of the menu bar to locate it.

Step 2:

Select your Time Log Type.

Step 3:

In your Time Logs table, click the "+ New Time Log" button located at the top left of the page to begin creating a new entry.

Step 4:

Under Step 1, fill in the Date, Course, and Preceptor fields and click the green "Save" button.

NOTE: If your preceptor does not appear in the drop-down menu, first check with them to confirm they are assigned to your rotation in ACEMAPP. If they are not assigned, please contact your school or clinical site for assistance.

Under Step 2, fill in the Hours, Minutes, and School Name fields.

At the bottom of the page, you can attach case logs to your time log. If the Encounter Date of your time log matches the Encounter Date of a case log, that case log will automatically appear and be available for selection. If the dates do not match, the case logs will not be shown.

Once done, click the green "Save" button.

NOTE: If your school or clinical site uses only time logs and not case logs, then case logs will not appear as an option for selection.

Step 5:

In the Skills tab (after Step 2), you have the option to add skills to your time log. Use the drop-down menus to select the skill and indicate the level at which you performed it for each one.

When all skills have been added to your time log, click the green "Save" button at the bottom of your page.

To remove a saved skill, check the box next to the skill you want to delete, then click the green "Save" button at the bottom of the page to apply the change.

Step 6:

After the Skills tab, you will be taken to the Confirm tab to submit your time log. Click the green "Submit" button to send your time log to your preceptor and school for approval.

Step 7:

To edit/review your submitted time logs, navigate to your Time Logs table, and under the Actions column, click the "pencil (edit)" icon to edit, or click the "eye (view)" icon to view your time log.

NOTE: Time logs in "Completed" status cannot be edited. A time log reaches this status once it has been submitted and fully approved by all required parties. If you need to make changes to a completed time log, please contact your school or clinical site for assistance.

NOTE: Time logs may be returned for updates, and when this happens, the status will change to " Needs Info." If you view the time log, a note may explain why it wasn't approved. Be sure to update the necessary information and re-save the time log by following the steps outlined above.

FAQs

Q: Who approves my time logs?

A: All time logs are approved by your preceptor, faculty, or school coordinator. After you save and submit your time log, its status will remain Active until it is approved by all parties. Once fully approved, the time log will change to Completed status.

Q: How do I know if my time log has been approved?

A: The top of your Time Log table is broken up into tabs by status. Time logs include the following statuses: Incomplete (no data), Pending (data is entered but not completed), Active (data is completed and submitted for review), Needs Info (sent back for you to update), Completed (approved by all parties), Denied, and Deleted.

Q: How do I know if my time log is connected to my case log?

A: Your connected case logs will be listed in the Case Logs column of your Time Log table.