Article: Create Time Logs

Time Logs keep track of your time spent with preceptors. If you choose, you can connect your time logs to specific skills used, assisted with, or performed during your time with your preceptor.

Step 1

From your home screen, click the "Time Logs" tab to open the Time Logs table.

If you do not see the "Time Logs" tab on the navigation bar, click the "More" drop-down, then click "Time Logs."

Step 2

Select the appropriate time log type by clicking the link.

NOTE: If you have more than one type of time log, select the time log type on the table. If you only have one time log type, skip to Step 3.

Step 3

Click "New Time Log."

Step 4

Fill In Log Step 1:

Fill in the Required information, Date, and Preceptor (if available). Click the "Save" button.

Fill In Log Step 2:

Under "Step 2", enter your hours, minutes, and relevant notes. Upload any additional documentation (if applicable).

Fill In Log Step 3:

Select your case logs. If the date of the time log matches the date on your case log, case log information will automatically load on the screen, allowing you to select the appropriate case log to connect the two. If the dates do not match, case logs will not appear.

NOTE: If your organization only uses time logs, case logs will not appear for selection.

Step 5

NOTE: Skill Tracking, Specialty, and Specialty Hours are determined by your school. If you need clarification, please verify with your school coordinator.

Specialties (Optional)

Click "Specialty," then select the appropriate specialty from the drop-down. Only one specialty is available per log. To enter additional specialty/specialty hours, create a new time log.

Skills (Optional)

For each skill group, use the drop-down menu to select the skill to add. For the chosen skill, select the level at which you fulfilled the skill. When all skills have been added to your time log, click "Save" at the bottom of your page. To remove a skill, check the box next to the skill you would like to remove and click "Save."

Step 6

Click "Submit" to send the log to your school and preceptor for approval.

Step 7

To review submitted time logs, click "Time Logs" from your home page. Click on the Time Log Type (if applicable). Click on the "Edit" (pencil) icon next to your time log to edit your time log, or click the "View" (eye) icon.

NOTE: Time logs may be sent back to you to update or correct from whoever approves them. These logs statuses are set to "Needs Info." View the log, as there may be a note included on why the log was not approved. Update the log and re-save following the steps outlined above.

FAQ

Who approves my time logs?

All time logs are approved by your preceptor, faculty, or school coordinator. Once you save and submit your time log, it will be in pending status until approved by your preceptor, faculty, or school.

How do I know if my time log has been approved?

Your Time Log table displays a status for your time log. It will say Pending, Approved, or Deleted.

How do I know if my time log is connected to my case log?

You know if your time log has connected to your case log after you click "Save," the case log will be linked at the bottom of the time log. Additionally, connected case logs are listed in the "Case Logs" column of the time log table.