Reviewing Time Logs

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Reviewing Time Logs
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Reviewing Student Time Logs

Time Logs allow members to track time spent with a preceptor or at a clinical site. Follow the steps below to manage time logs submitted by members.

Step 1:

Click your homepage's orange "Pending Time Log" notification button to review pending time logs. You can also click the "Time Logs" tab on your home screen. You may need to look for "Time Logs" in the "More" drop-down on the right.

School home page highlighting pending time logs notification, more drop-down button, and time logs button

NOTE: *If your organization uses multiple time log types, click the "Time Log Title" to view the logs awaiting approval.

Step 2:

Click the "List" button next to the time log type you want to manage (some school coordinators have multiple time logs). Time Logs that are "Active" are available for review. Time Logs that are "Locked" have closed and cannot be reviewed.

Image shows time log types page with an arrow pointing to list button.

Manage Individual Logs

Step 1:

After clicking the "List" button in the "Time Log Types" table, you will see a table that displays member time logs (for the time log type) separated by status. Time logs can be managed individually or in bulk. To manage an individual time log, click the "Edit" (pencil) icon next to the specific time log.

Image shows time log with an arrow pointing to the edit pencil button.

Step 2:

Select "Approve," "Needs Info," or "Denied" from the drop-down. Selecting "Needs Info" will send the time log back to the member, allowing them to update it. We recommend leaving a note if a log is set to "Needs Info." You may also add any comments in the "Entity Notes" section. Once finished, click "Save." Click "Save & Next" to save your changes to the time log and move to the next log awaiting approval.

image shows approval notes

NOTE: Before saving the time log, you may see a message stating that there are skills attached to the time log. For further instructions, please see the Skills section below.

Bulk Approve Time Logs

Step 1:

To approve time logs in bulk, select the boxes next to the time logs you would like to approve, then click the "Approve Selected" button at the top of the table.

Image shows select all time logs and approve selected button.


Step 1:

Click "Skills" on the left under the navigation panel in an individual time log.

Image shows a time log with an arrow pointing to skills under the navigation panel.

Step 2:

On the "Skills" page, please review the skills selected by the member. You can also add or remove skills. To add a skill, click the "Select a Skill" drop-down and the "Level" drop-down. Click the "Remove" box next to any skills you want to remove.

Skills form highlighting skill and level drop-downs and to remove the checkbox

Step 3:

Click "Save" or "Save and Add Another Skill."

Image shows skills page with an arrow pointing to save and save and add another skill button.

Step 4:

In the navigation panel on the left, click "General" to return to the time log.

Image shows the skills page with an arrow pointing to the general tab of the navigation panel.

An Entity is a School, Clinical Site, High School, Company, etc.

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Reviewing Case Logs
The Case Log system allows you to view and approve Case Logs in ACEMAPP. This process is determined by your organization.