Article: Faculty Document Manager

The Faculty Document Manager is a feature that (when enabled by the school) allows faculty to manage student requirement documents associated with any rotation that they are assigned to. Schools may contact ACEMAPP Customer Support to enable this feature.

Step 1:

From the faculty home page, click "Rotations."

Step 2:

The "Rotations" button will take you to the rotations table, which displays any rotations the faculty member is assigned to. Locate the rotation with the documents you want to manage by selecting the rotation type and status. Next, click the "Member Documents" button in the "Actions" column. If there is a pending member document, this button will be blue.

NOTE: For faculty to manage student documentation, the student and faculty must both be assigned to the same rotation in ACEMAPP.

Step 3:

After clicking the "Member Documents" button, the "Rotation Requirement Document Matrix" table will open. This table will allow the faculty to view all requirements and completion status. Click on the requirement status to view and/or manage the uploaded documentation.

Requirement documents uploaded by members can be in the following statuses:

1. ---: This status indicates no documentation has been uploaded for this requirement.

2. Pending: This status indicates a document has been uploaded and needs to be managed.

3. Good: This status indicates the required documentation has been approved and is all set.

Step 4:

Approving or Denying Requirement Documents

After clicking the document status, use the Approve or Deny buttons to manage the uploaded requirement document(s). If needed, the "Completion" and "Expiration" dates can be modified here.

To view the uploaded document(s), scroll down to view the image or .pdf file(s). Use the "Pop-Out" and "Expand" buttons to view the document in a larger window if needed.

NOTE: When denying a document, please consider leaving a "Deny Note" so the member knows what they must upload for approval.

FAQ:

How can I view what students have completed or still need to complete?

You can view all documents students must complete in the Rotation Requirement Document Matrix. In the matrix, you can view all students assigned to the rotation and which requirements they need to complete. This also indicates the requirement status for each student.

How do I change the status of the document?

Once a document has been approved or denied, you can change the status within three days. If a document has been approved/denied and it has been longer than three days, please get in touch with ACEMAPP Support at (844) 223-4292.