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(844) 223-4292

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support@acemapp.org

Entity

Glossary

Member Types:

An Entity is a School, Clinical Site, or Organization.

Entity Admin Notifications

Additional Features Navigation

Member Types:

Use the entity admin notifications feed to stay up-to-date on actions taken on the entities you manage.

Build Your Entity Profile Page

Additional Features

Member Types:

ACEMAPP Entity Profiles offer schools and clinical sites a customizable platform to share essential information with affiliated members. These profiles serve as centralized hubs for organizational details, policies, and resources, ensuring that students, faculty, and staff have easy access to pertinent information.

Managing Pending Member & Entity Approvals

Member Management

Member Types:

This guide helps admins understand the Pending Member Approval process and provides step-by-step instructions for managing Pending Entity Approval requests in ACEMAPP. While admins cannot directly manage Pending Member Approval, this guide explains how to assist students in completing the process. It also covers how to review, approve, or deny affiliation requests from students, ensuring effective management of member access to your organization or clinical site.

Approve Affiliation with School or Clinical Site

FAQ

Member Types:

An affiliation is a connection between a member and an entity (school or clinical site). This guide will walk you through the process of approving an affiliation request. You must be actively affiliated with a school or site to access their requirements.

A Snapshot of your Entity in ACEMAPP

Additional Features

Member Types:

The entity Snapshot provides a summary of your organization in ACEMAPP, including active admin information, student placements, permissions, billing contact information, and more.

Entity Billing Page

Billing

Member Types:

As an admin, you can use this page to view all unpaid invoices for your entity.

Affiliation

Glossary

Member Types:

An affiliation is a connection between a member and an entity

Preceptor Time Report by Entity

Reporting

Member Types:

If you track your preceptors in ACEMAPP, this report will break down all preceptor's time by entity location.

Access End Date

Member Management

Member Types:

The Access End Date, previously known as the Graduation Date, is used to clarify when the student should no longer have access to your Entity. Once this date arrives, the student will automatically lose its active affiliation with your organization.

Markdown

Additional Features

Member Types:

A quick guide to using Markdown to create content for Landing Pages/Entity Profiles.

Update Admin User Access to Programs & Permissions

Additional Features

Member Types:

This help desk guide outlines how to update program access and permissions for your organization's admins.

Search for Entities in ACEMAPP

Partnerships

Member Types:

This article will show you how to search entities currently using ACEMAPP.

Managing Rotation Catalog

Additional Features Rotation Management

Member Types:

The rotation catalog system allows clinical sites to set rotation availability for a given unit.

Viewing Member Applications

Reporting

Member Types:

This report will show you all members directly affiliated with your entity who are submitting applications and their status.

Membership Period: How to Make a Payment

FAQ General Billing Video Library

Member Types:

Your membership date is set by your School Coordinator upon registration into ACEMAPP, and is good for one year. This information is located on the left-side of your dashboard in the "Membership Period" window.

Requirement Ownership Report

Reporting

Member Types:

If your entity is utilizing the Requirement Ownership feature, this report gives you a quick view and access to those members which have not been checked by an authorized user.

Student Mode

Additional Features

Member Types:

Coordinators can easily add themselves as students within their entity to better understand what their student's experience within ACEMAPP is like.

Directory: Manage Entities

Video Library Directory

Member Types:

The Directory system allows school and clinical site coordinators to create and manage partner entities that do not use ACEMAPP. This guide will walk you through adding and closing Directory Entities.

Complete Your Profile

FAQ General

Member Types:

Completing your profile is an essential step to meet clinical rotation compliance. This guide from the help desk offers instructions for filling out each section of your profile.

Running an On Site Report

Reporting

Member Types:

View members on-site for rotations on any given date. Use optional filters, such as member type, unit, partner, etc., to narrow your results. You may email members directly from this report and export results into a CSV format.

Check Member Compliance with School and Site Requirements

Member Management

Member Types:

This guide will walk you through the process of checking member compliance with both school and clinical site requirements in ACEMAPP. If you have any questions or need assistance, feel free to reach out to us!

Rotation Member Audit

Rotation Management

Member Types:

The Member Audit screen allows you to view a member's status and when that status has changed for that Rotation.

Directory Entities and Members: Student View

Video Library Directory

Member Types:

The Directory system allows your school to manage a list of affiliated Entities (e.g., clinical sites, schools) and Members (e.g., students, faculty, staff). This list is maintained by your school. If you have questions about any entity or member listed, please contact your school coordinator directly.

Directory Entities Document Upload

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