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Roster (Profile Completion Report) Sent

Rotation Management

Member Types:

Rosters track members (students, faculty, etc.) that will be at each clinical site. The rotation roster gives the clinical site access to view the rotation information, member compliance records, and member profile data. The Rotation Roster Set email includes a link to download the Profile Completion Report.

Use the Rotation Table as the Primary Compliance Tracking Tool

Member Management Rotation Management

Member Types:

The Rotation Table in ACEMAPP is your go-to tool for managing clinical rotations, tracking compliance, and verifying whether a rotation roster has been sent. It consolidates all essential rotation information—including approval status, assigned members, compliance progress, and roster status—into one centralized view.

Assign Member(s) to Rotation

Member Management Rotation Management Video Library

Member Types:

When you assign a member to a rotation, they receive notification of the rotation details and are prompted to check their account for clinical requirements. Students or Faculty can access clinical site requirements only after being assigned to the rotation.

Rotation Requirement List

Requirements / LMS Rotation Management

Member Types:

The ACEMAPP Rotation Requirement List allows you to track student compliance for clinical rotations, providing a detailed overview of required items and their status for each assigned member.

Rotation Member Audit

Rotation Management

Member Types:

The Member Audit feature on a rotation request form allows school and clinical site coordinators to check when a member (student, faculty, etc.) was assigned to the rotation, who assigned the member to the rotation, and the member's status updates for the rotation.

Create/Add Course Info for Rotation Requests

Rotation Management

Member Types:

This article outlines how to create and manage Courses in ACEMAPP for use in rotation requests. You'll also learn how to add or update course-specific information, such as descriptions, contact details, and other relevant data, to ensure accurate course listings and improve coordination with schools and sites.

Rotation

Glossary

Member Types:

A rotation is a scheduled clinical experience or course assignment.

A rotation is typically between a school and a clinical site.

Add Service Lines to a Rotation

Rotation Management

Member Types:

Service lines are an additional feature that your organization may choose to utilize. This feature allows you to add other groups or requirements to your rotation.

Rotation Table Configuration

Rotation Management

Member Types:

Customize your rotation tables to display specific information and manage rotations more effectively.

Rotation Data Report

Reporting

Member Types:

The Rotation Data Report is a custom report that allows the user to select specific rotation data to view and export.

Member Rotation Requirement Report

Reporting

Member Types:

The Member Rotation Requirement Report provides visibility into rotation-based requirement compliance for members. This report allows administrators to review requirement items by category, identify what is available or affecting compliance, and export results as needed.

Create A Rotation

Rotation Management Video Library

Member Types:

Please follow these steps to create a rotation request with one of your partnered entities in ACEMAPP.

Rotation Member Report

Reporting

Member Types:

The Rotation Member Report is a way to view your members by rotation, along with information on the rotation.

Partner Rotation Report

Reporting

Member Types:

This report displays your organization's partners by program, the number of rotations with the partner, and the number of members joined to those rotations. Optional filters include partner entity, rotation status, program, and rotation dates.

Rotation Application List Export

Rotation Management

Member Types:

The Rotation Applications feature allows members to submit rotation requests directly to your organization. When enabled, administrators can review submitted applications and export them for offline review or for record-keeping purposes. This is an additional ACEMAPP feature—please contact ACEMAPP Support for assistance with enablement.

Upload Files into an Existing Rotation

Rotation Management

Member Types:

School and clinical site coordinators can upload files directly to a rotation, which is useful for sharing additional documents or information with partner organizations. This guide will show you how to upload documents to a rotation.

Rotation Advanced Scheduling

Rotation Management

Member Types:

ACEMAPP allows school coordinators to provide additional details on the exact days and times of a rotation, even when they are irregular. This guide will walk you through how to access the Advanced Scheduling feature.

Preceptor Rotation Time Report

Reporting

Member Types:

This guide explains how to access and run the Preceptor Rotation Time Report in ACEMAPP — making it easy to review which preceptors are assigned and how many rotation hours have been logged. You’ll learn how to locate the report, apply filters to specify a date range or status, and generate the results. Ideal for administrators who require quick and accurate rotation-hour summaries.

Export Selected Rotation Data

Reporting Rotation Management

Member Types:

Export selected rotation data to a single CSV file or multiple files. The Mass Export All feature exports all rotations and member information into one CSV file.

Rotation Conflict Checker

Rotation Management

Member Types:

School and clinical site coordinators can use the Conflict Checker to identify scheduling conflicts between rotations. This guide explains how to access the Rotations table, select a rotation, and view potential conflicts based on unit, dates, shift times, and days of the week. Coordinators can also update rotation details, and the Conflict Checker will automatically refresh to reflect any changes.

Rotation Comments

Rotation Management

Member Types:

Commenting on rotations is a great way to communicate with your school or clinical site partners regarding a specific rotation. Every comment made on a rotation will prompt an automated email notification to fellow coordinators within the same program.

Review Rotation Requests

Rotation Management

Member Types:

Reviewing rotation requests is a vital part of coordinating clinical rotations effectively. This guide will lead you through various methods to review and manage these requests efficiently.

View Rotation Catalog

Additional Features Rotation Management

Member Types:

Clinical sites set rotation availability using the rotation catalog. Schools and members can then view the rotation catalog and request available shifts.

View Your Assigned Rotation

Rotation Management Video Library

Member Types:

Follow the steps outlined in this Help Desk guide to view your current rotation assignments in ACEMAPP.

Rotation Notices

Additional Features Rotation Management

Member Types:

Rotation Notices is an optional ACEMAPP feature that displays custom messages to users during the first step of creating a rotation. These notices can be tailored to specific Program and Experience Type combinations. This feature helps partner entities receive important information early in the process, reducing confusion and minimizing the need for additional communication. If you would like Rotation Notices enabled for your organization, please contact the ACEMAPP team.

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