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Create Multiple Rotations in Bulk
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Create multiple rotations simultaneously with the same Partner, Experience Type, and Program. This guide will walk you through using ACEMAPP's Bulk Rotations feature.
Create Multiple Rotations with Spreadsheet
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ACEMAPP allows School Coordinators to create and upload rotations from a CSV file. Additional rotations can be added after the CSV file has been uploaded.
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Please follow these steps to create a rotation request with one of your partnered entities in ACEMAPP.
Create Custom Report
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The Create Custom report allows you to build your own report to gather the information you need in ACEMAPP. This report uses updated logic and an algorithm for speedier results.
Replicate Rotations
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The Replicate Rotations tool allows you to re-request rotations previously created in ACEMAPP. When replicating rotations, you will have the opportunity to change the details of the rotation and add new rotations based on your current needs.
School User Guide
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As a School User, ACEMAPP provides you with a secure and efficient platform to manage student clinical experiences. This guide is designed to help you streamline the process, save time, and ensure smooth communication between your school and clinical sites. By following the steps below, you'll have the tools to manage student rotations, monitor compliance, and keep everything organized – all in one place.
Overview of the Rotation Table
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The Overview of your rotation table is meant to help you get familiar with the layout and show you what you can do from the rotation table. Please see the other help desk guides link for more detail on various functions.
Create Units
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You can easily create 'Units' for your clinical institution, allowing you to have multiple units.
Create Assure Members and Assign Packages
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ACEMAPP Assure offers professional document review services to its members. This help desk guide provides instructions for Assure School Users on how to create Assure member accounts and assign Assure packages.
Review Rotations by Unit
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When there are multiple units per program and multiple coordinators reviewing rotations, it is beneficial to sort rotations to review only the unit each coordinator is responsible for.
Rotation Conflict Checker
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You can utilize the Conflict Checker to confirm there are no scheduling conflicts with other rotations. It scans for conflicts based on Unit, Start/End Date, Days of the Week, and Shift Start/End fields.
Export Selected Rotation Data
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Export selected rotation data to a single CSV file or multiple files. The Mass Export All feature exports all rotations and member information into one CSV file.
Rotation Table Configuration
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Customize your rotation tables to display specific information and manage rotations more effectively.
Partner Rotation Report
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This report displays your organization's partners by program, the number of rotations with the partner, and the number of members joined to those rotations. Optional filters include partner entity, rotation status, program, and rotation dates.
Create or Affiliate Member Accounts
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School coordinators must create, or affiliate member accounts in order to manage them in ACEMPP. To do this, you must follow the process to create an account for each member. A "member" refers to non-admin users, such as students, faculty, preceptors, and observers. This guide will show you how to create a student account, but the steps are the same for creating accounts for any member.
Create/Add Course Info for Rotation Requests
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This article outlines how to create and manage Courses in ACEMAPP for use in rotation requests. You'll also learn how to add or update course-specific information, such as descriptions, contact details, and other relevant data, to ensure accurate course listings and improve coordination with schools and sites.
Approved Rotations within 3 Weeks (Table)
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This table lets you quickly view approved rotations starting within the next three weeks from your homepage and check if the roster has been sent. The table also shows if members are assigned to the rotation and if they have met compliance. You can also quickly access the rotation information from this table by clicking on the **Edit** button.
Community Rotations Member Report
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Download a detailed list of members organized by their individual rotations. Use filters such as date range, program, unit, or course to customize your report and focus on the information you need.
Assure Admin User Guide
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ACEMAPP Assure offers professional document review services to its members. This help desk guide is intended to be a general resource for Assure Admins and contains links to related help desk guides.
Create Time Logs
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If enabled by your school or clinical site, members can use time logs in ACEMAPP to track their time spent at the clinical site.
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The ability to create surveys is available to school and clinical site users upon request. If you're interested in setting up a survey, please reach out to ACEMAPP Support for assistance.
Directory: Manage Entities
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The Directory system allows school and clinical site coordinators to create and manage partner entities that do not use ACEMAPP. This guide will walk you through adding and closing Directory Entities.
Check Compliance with your Affiliations
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The Affiliations section on your Home page will show compliance for the school and rotations you are affiliated with in ACEMAPP.
Use the Rotation Table as the Primary Compliance Tracking Tool
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The Rotation Table in ACEMAPP is your go-to tool for managing clinical rotations, tracking compliance, and verifying whether a rotation roster has been sent. It consolidates all essential rotation information—including approval status, assigned members, compliance progress, and roster status—into one centralized view.
Overview of Rotation Request Form
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Overview of the rotation request form explains the various features and functions when requesting a rotation.