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Entity
Member Types:
An Entity is a School, Clinical Site, or Organization.
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Entity Admin Notifications
Member Types:
Use the entity admin notifications feed to stay up-to-date on actions taken on the entities you manage.
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Build Your Entity Profile Page
Member Types:
ACEMAPP Entity Profiles offer schools and clinical sites a customizable platform to share essential information with affiliated members. These profiles serve as centralized hubs for organizational details, policies, and resources, ensuring that students, faculty, and staff have easy access to pertinent information.
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Managing Pending Member & Entity Approvals
Member Types:
This guide helps admins understand the Pending Member Approval process and provides step-by-step instructions for managing Pending Entity Approval requests in ACEMAPP. While admins cannot directly manage Pending Member Approval, this guide explains how to assist students in completing the process. It also covers how to review, approve, or deny affiliation requests from students, ensuring effective management of member access to your organization or clinical site.
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Directory Entities Document Upload
Member Types:
This guide helps coordinators create and manage non-ACEMAPP entities, as well as their associated documents. It explains how to upload documents for a Directory Entity as well as for specific members connected to that entity, including handling expiration dates and file uploads.
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Approve Affiliation with School or Clinical Site
Member Types:
An affiliation is a connection between a member and an entity (school or clinical site). This guide will walk you through the process of approving an affiliation request. You must be actively affiliated with a school or site to access their requirements.
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A Snapshot of your Entity in ACEMAPP
Member Types:
The entity Snapshot provides a summary of your organization in ACEMAPP, including active admin information, student placements, permissions, billing contact information, and more.
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Entity Billing Page
Member Types:
As an admin, you can use this page to view all unpaid invoices for your entity.
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Affiliation
Member Types:
An affiliation is a connection between a member and an entity
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Preceptor Time Report by Entity
Member Types:
If you track your preceptors in ACEMAPP, this report will break down all preceptor's time by entity location.
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Update Coordinator Contact Information
Member Types:
This guide walks you through updating and managing your coordinator contact details in ACEMAPP. Use it to edit your contact information, adjust visibility settings, and ensure your organization’s records are accurate and up-to-date.
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Access End Date
Member Types:
The Access End Date, previously known as the Graduation Date, is used to clarify when the student should no longer have access to your Entity. Once this date arrives, the student will automatically lose its active affiliation with your organization.
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Update Admin User Access to Programs & Permissions
Member Types:
This help desk guide outlines how to update program access and permissions for your organization's admins.
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Withdraw Approved Rotations
Member Types:
This guide provides step-by-step instructions for withdrawing an approved rotation in ACEMAPP. Withdrawing a rotation frees the slot for other users and ensures scheduling accuracy for schools and clinical sites. Use this guide if you no longer need a rotation and must update its status to Withdrawn using either the standard edit method or the Quick Decide feature.
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Markdown
Member Types:
A quick guide to using Markdown to create content for Landing Pages/Entity Profiles.
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Access a Member's ePortfolio
Member Types:
This guide explains how to access a member’s ePortfolio in ACEMAPP to review their educational, professional, and extracurricular accomplishments. It covers navigating to the member, opening the Manage Member screen, and viewing the ePortfolio, while noting the privacy settings that students can set.
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Membership Period: How to Make a Payment
Member Types:
Your membership date is set by your School Coordinator upon registration into ACEMAPP, and is good for one year. This information is located on the left-side of your dashboard in the "Membership Period" window.
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Directory: Manage Entities
Member Types:
The Directory system allows school and clinical site coordinators to create and manage partner entities that do not use ACEMAPP. This guide will walk you through adding and closing Directory Entities.
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Complete Your Profile
Member Types:
Completing your profile is an essential step to meet clinical rotation compliance. This guide from the help desk offers instructions for filling out each section of your profile.
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Running an On Site Report
Member Types:
View members on-site for rotations on any given date. Use optional filters, such as member type, unit, partner, etc., to narrow your results. You may email members directly from this report and export results into a CSV format.
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Check Member Compliance with School and Site Requirements
Member Types:
This guide will walk you through the process of checking member compliance with both school and clinical site requirements in ACEMAPP. If you have any questions or need assistance, feel free to reach out to us!
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Rotation Member Audit
Member Types:
The Member Audit screen allows you to view a member's status and when that status has changed for that Rotation.
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Directory System Reporting
Member Types:
The Entity or Member data in the Directory can easily be exported to a .csv file. This guide walks users through the process of exporting Directory Entities and Members, as well as accessing the Last Used Report. Use this guide if you need to download organizational or member information for reporting, record-keeping, auditing, or administrative review within ACEMAPP.
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Directory Entities and Members: Student View
Member Types:
The Directory system allows your school to manage a list of affiliated Entities (e.g., clinical sites, schools) and Members (e.g., students, faculty, staff). This list is maintained by your school. If you have questions about any entity or member listed, please contact your school coordinator directly.
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Create Units
Member Types:
This guide explains how to manage Units in ACEMAPP, including creating new units, editing existing ones, and deleting units no longer in use. Use this resource to keep your institution’s unit listings accurate and up to date for reporting, scheduling, and organizational management.
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