Article: Overview of the Rotation Table

Navigating the Rotation Table

The Rotation Table is your central hub for managing, creating, and reviewing rotation requests in ACEMAPP. This guide covers how to navigate and use its key features.

Access the Rotation Table

Click the "Rotations" tab from your Home Page in your navigation bar.

Rotation table highlighting Rotations button.

The rotation table filters example.

Rotation Table Tabs

These tabs provide access to rotation actions and tools.

Rotation Table button group example.

Config

Customize the Rotation Table to show the fields most relevant to your workflow.

Drag fields between Available Fields and Chosen Fields
Reorder columns by dragging them within Chosen Fields

Related help desk guide: Rotation Table Configuration

Rotation Config table highlighting Available Fields and Chosen Fields section.

Create

Create rotation requests:

Create One: Submit a single rotation

Related help desk guide: Create A Rotation
Create Multiple: Submit rotations in bulk

Related help desk guide: Create Multiple Rotations in Bulk & Create Multiple Rotations with Spreadsheet

Rotations Table highlighting Create dropdown and Create One and Create Multiple buttons.

Reports

Access reporting tools to track and visualize rotation data:

Query & Calendar:
Related help desk guide: Rotation Schedule Report
Block Schedule Report:
Related help desk guide: Block Schedule Report
All Rotation Reports:
Related help desk guide: ACEMAPP Reporting

Rotations table highlighting Reports dropdown and Queary, Calendar, Block Schedule Report, and All Rotation Reports buttons.

Select

Perform bulk actions on selected rotations:

Replicate Selected : Duplicate past rotations
Related help desk guide:Replicate Rotations
Export Selected: Download rotation data
Related help desk guide: Export Selected Rotation Data

Rotations table highlighting Select dropdown and Replicate Selected and Export Selected buttons.

Manage

Announcements – Post announcements for selected rotations Manage announcements is set based on a permission/feature. Please contact us if you are interested in this.
Related help desk guide: Rotation Announcements

Rotations table highlighting Manage dropdown and Announcements button.

Rotation Experiences Types

Filter and request rotations by experience type: Cohort Rotation: Group of students with a faculty instructor
Course Assignments: Assignments for logs, documents, or evaluations
Mentorship: One-on-one guided rotations
Precepted Rotation: Student paired with a preceptor
Staff: Assign staff to site rotations
Staff Led Group: Rotations led by site staff

Rotation table highlighting experience filter buttons.

Rotation Statuses

Each rotation progresses through specific statuses:
Bulk: Created but not submitted
Pending: Submitted, awaiting site review
Approved: Site approved rotation (does not mean students are compliant)
Needs Info: Requires updates before approval
Completed: Rotation end date has passed
Withdrawn: Removed rotation after approval
Denied: Not approved by the site
Archived Completed: Over 1 year past end date
Archived Denied: Denied more than a year ago
Archived Withdrawn: Withdrawn over a year ago

Rotation table highlighting rotation status filter buttons.

Rotation Table Features

Records per Page:

Change how many rotations are shown at once.

Rotation table highlighting table option records per page.

Search Field:

Search by:

Rotation ID
Entity
Member Name

Rotation table example highlighting Search field.

Select All Check Box:

Quickly select all rows on the page for:

Bulk actions
Replication
Export

Rotations table example highlighting Select All check box.

Action Icons:

Use the icons in the Actions column to manage each rotation:

Rotations table example highlighting Actions buttons.

Edit: Edit rotation, assign students, leave comments
Comments: Leave/view notes for site partners
Quick Decide: Change rotation status
Profile Completion Report:Download roster CSV
See Students: View assigned students
Member Documents: Review/upload student docs (if icon is blue).
Evaluations: View submitted evaluations (if applicable).

Sort Columns:

Click column headers to sort by ascending or descending order.

Rotations table example highlighting column sorts.

Horizontal Scroll:

Scroll left and right to view all available data columns.

Rotations table example highlighting horizontal scroll bar.

A rotation is a scheduled clinical experience.

An Entity is a School, Clinical Site, High School, Company, etc.

A rotation is a scheduled clinical experience.

The Profile allows you to enter and edit personal information in ACEMAPP.

Create A Rotation

Please follow these steps to create a rotation request with one of your partnered entities in ACEMAPP.

Export Selected Rotation Data

Export selected rotation data to a single CSV file or multiple files. The Mass Export All feature exports all rotations and member information into one CSV file.

Replicate Rotations

The Replicate Rotations tool allows you to re-request rotations previously created in ACEMAPP. When replicating rotations, you will have the opportunity to change the details of the rotation and add new rotations based on your current needs.

ACEMAPP Reporting

ACEMAPP's Reporting feature allows administrators and clinical coordinators to pull information from within ACEMAPP. Coordinators can select from the multiple reporting options and build and save custom reports for regularly ran queries.

Block Schedule Report

The Block Schedule Report allows you to view member rotation assignments by custom blocks.

Rotation Schedule Report

Build and save a customized view of rotations either present or historical. Save queries to also run at a later date.

Create Multiple Rotations with Spreadsheet

ACEMAPP allows School Coordinators to create and upload rotations from a CSV file. Additional rotations can be added after the CSV file has been uploaded.

Create Multiple Rotations in Bulk

Create multiple rotations at one time using the same Partner, Experience Type, and Program

Rotation Table Configuration

Customize your rotation tables to display specific information and manage rotations more effectively.

Rotation Announcements

The Rotation Announcement system allows announcements to be released and sent to both clinical and school coordinators when a rotation matches specific, pre-defined criteria.

Article: Overview of the Rotation Table

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