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Member Types:

The Directory system allows school and clinical site coordinators to create and manage partner entities that do not use ACEMAPP. This includes creating new members in the directory and adding them to directory entities.

Directory: Manage Entities

Video Library Directory

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The Directory system allows school and clinical site coordinators to create and manage partner entities that do not use ACEMAPP. This guide will walk you through adding and closing Directory Entities.

Overview of Partnership Directory

Partnerships

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The partnership directory is where schools and clinical sites manage their partnerships in ACEMAPP. This Help Desk guide provides an overview of the partnership directory and its features.

Viewing Contacts in the Partnership Directory

Partnerships

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The partnership directory "Contacts" page displays contact information for coordinators with other organizations.

Export Selected Rotation Data

Reporting Rotation Management

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Export selected rotation data to a single CSV file or multiple files. The Mass Export All feature exports all rotations and member information into one CSV file.

Directory System Reporting

Directory

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The Directory System allows you to export information and run last used reports.

Directory Entities Document Upload

Directory

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The Directory system allows you to create and manage non-ACEMAPP entities specific to your organization. Once you add a Directory Entity, you are able to upload documents specific to that entity. Once you add a Directory Entity and connect a Member to the Entity, you are able to upload documents specific to the member and entity connection.

Directory Entities and Members: Student View

Video Library Directory

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The Directory system allows your school to manage a list of affiliated Entities (e.g., clinical sites, schools) and Members (e.g., students, faculty, staff). This list is maintained by your school. If you have questions about any entity or member listed, please contact your school coordinator directly.

Search and Request Partnerships

Video Library Partnerships

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The partnership directory is where schools and clinical sites manage their partnerships in ACEMAPP. Use the partnership directory to request new partnerships and manage partnership documents. Schools must have an active partnership with the clinical site to request a rotation.

System Partnership Directory

Additional Features

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As a Health System or School System admin in ACEMAPP, this optional feature allows you to efficiently manage and request new partnerships for entities within your system.

Directory Member Document Upload

Directory

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The Directory system allows you to create and manage Member's specific to your organization. Once you add a Directory Member, you are able to upload documents specific to that member.

Forms Report

Reporting

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The Forms Report allows school coordinators to view the total hours that students have logged for a specific course. This report also provides details on which forms were approved and the specific rotation ID number. You may view the results in your browser or export this data to a spreadsheet for your records.

Rotation Data Report

Reporting

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The Rotation Data Report is a custom report that allows the user to select specific rotation data to view and export.

Running an On Site Report

Reporting

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View members on-site for rotations on any given date. Use optional filters, such as member type, unit, partner, etc., to narrow your results. You may email members directly from this report and export results into a CSV format.

Partnerships: Approve & Deny Requests

Partnerships

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The Partnership Directory in ACEMAPP is where schools and clinical sites manage their partnerships. Use this tool to view and respond to partnership requests, upload or access partnership documents, and maintain accurate affiliation records.

Search for Entities in ACEMAPP

Partnerships

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This article will show you how to search entities currently using ACEMAPP.

Rotation Application List Export

Rotation Management

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Rotation Applications allows members to request directly with your organization. This is an additional feature in ACEMAPP, please contact ACEMAPP Support for assistance.

Create Custom Report

Reporting

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The Create Custom report allows you to build your own report to gather the information you need in ACEMAPP. This report uses updated logic and an algorithm for speedier results.

Access a Student's Transcript

Member Management

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Accessing a student's transcript is a great way to review and/or export their personalized information and data stored in ACEMAPP. This includes Licenses, Assessment History, Course History, Requirement information, Rotation History, and more.

Access Your ACEMAPP Transcript

Additional Features Video Library

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Your ACEMAPP Transcript provides a comprehensive view of the information stored in your ACEMAPP account. It includes your general profile details, a history of completed requirements and assessments, rotation history, and other relevant data. You can also export this information for your records or to share with others as needed.

Managing Evaluations

Evaluations/Surveys

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Generate and distribute customized evaluations to your members.

Preceptor Time Log Review

Case/Time Logs

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The time log feature allows students to document the hours they spend with a clinical site and preceptor. If required by your organization, preceptors are responsible for verifying and approving submitted logs. This Help Desk guide explains how preceptors can review and approve student time logs in ACEMAPP.

Coordinator Communications Report

Reporting

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The Coordinator Communications Report enables you to generate and export partner contact results based on selected filters. You can also use the list of filtered contacts to broadcast message your partners important information.

Managing Surveys

Additional Features Evaluations/Surveys

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The ability to create surveys is available to school and clinical site users upon request. If you're interested in setting up a survey, please reach out to ACEMAPP Support for assistance.

Partner Rotation Report

Reporting

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This report displays your organization's partners by program, the number of rotations with the partner, and the number of members joined to those rotations. Optional filters include partner entity, rotation status, program, and rotation dates.

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