As a Clinical Site User, ACEMAPP provides you with a powerful, secure platform to manage clinical rotations, streamline student onboarding, and ensure compliance—all in one place. This guide serves as both an introduction to the value of ACEMAPP and a step-by-step manual to help you get started, streamline your workflow, save time, and minimize administrative tasks.
How ACEMAPP Benefits You:
- Simplified partnership management: Easily manage and maintain partnerships with schools, ensuring clear communication and collaboration.
- Avoid scheduling conflicts: Use the Conflict Checker to identify and prevent overlapping rotations or availability issues.
- Monitor compliance easily: Track student and faculty compliance to ensure all requirements are met before rotations begin.
Managing Clinical Experiences:
Step 1: Manage Partnerships
Watch our video on this process: Manage Partnerships
ACEMAPP’s Partnership Directory helps you easily manage partnership requests and related documents with schools. Schools must first request a partnership with your clinical site in ACEMAPP before they can submit rotation requests. Once you approve a request, the school will appear in your Active Partners list, giving you a clear, organized view of all current partnerships. This centralized system saves time and keeps everything in one place.
Step 2: Manage Rotations
Watch our video on this process: Manage Rotations
When reviewing rotation requests, ACEMAPP provides you with all the information you need to coordinate clinical rotations efficiently. You can customize your rotation tables to show the most relevant details, such as units, dates, and shifts. The Conflict Checker helps you avoid issues by checking key fields like unit, start/end dates, and shift schedules. Additionally, the Comments section allows you to communicate directly with schools, ensuring that all rotation details are clear and accurate. Once the rotation is approved and all assigned members are compliant, the Roster is automatically sent to your site, saving you from manually tracking down information.
Step 3: Monitor Compliance and Upcoming Rotations
Watch our video on this process: Monitor Compliance and Upcoming Rotations
With ACEMAPP, you can easily track and manage student and faculty compliance. The Manage Students (by Rotation) table categorizes students by their compliance status, allowing you to identify who still needs to meet requirements quickly. You can also track rotation details, compliance records, and member profiles in the Roster (Profile Completion Report), which is sent only after all members are compliant. This helps ensure that you are always prepared for upcoming rotations.
The completion of all required items in ACEMAPP.
A rotation is a scheduled clinical experience.
The connection between Entities in ACEMAPP.
An active Partnership between two entities is needed to create a rotation in ACEMAPP.
A rotation is a scheduled clinical experience.
The connection between Entities in ACEMAPP.
An active Partnership between two entities is needed to create a rotation in ACEMAPP.
The connection between Entities in ACEMAPP.
An active Partnership between two entities is needed to create a rotation in ACEMAPP.
A rotation is a scheduled clinical experience.
The roster tracks members assigned to a rotation and gives the clinical site access to view the rotation information, member compliance records, and member profile data.
The completion of all required items in ACEMAPP.
A rotation is a scheduled clinical experience.
A rotation is a scheduled clinical experience.
The Profile allows you to enter and edit personal information in ACEMAPP.
The roster tracks members assigned to a rotation and gives the clinical site access to view the rotation information, member compliance records, and member profile data.
