Clinical Site User Guide
ACEMAPP is a secure, online clinical rotation matching, student onboarding, and document storage solution for clinical sites, schools, and consortiums. The Clinical Site User Guide covers everything you need to know to get up and running quickly, including logging into your account, navigating the platform, and managing rotations.
The steps below are very general getting-started steps, so please check with your organization if you have a unique process. Help desk guides are linked for reference, providing step-by-step instructions with screenshots.
ACEMAPP Account Access:
Step 1: Email Verification and Login
After creating your account, we'll send a verification email to the email address linked with your ACEMAPP account. You'll need to verify your email before logging in. Use the Resend Verification button on the acemapp.org login page.
After email verification, expect a message from ACEMAPP containing a link to set your password. If the Password Email isn't found, visit ACEMAPP.org, click "Login", enter your email, and select Forgot Password to set it.
Step 2: Consent and Profile Completion
When you first log in to ACEMAPP, you will be prompted to review and consent to our Terms of Use and Privacy Policy. As an admin, you only need to fill out the General tab in your Profile before accessing your School User homepage.
Step 3: ACEMAPP Navigation
Easily navigate ACEMAPP by creating shortcuts, setting your home page as default, and using bookmarks and breadcrumbs effectively.
Getting Started with ACEMAPP Collaboration:
Step 1: Manage Partnerships
Use the partnership directory in ACEMAPP to handle partnership requests and documents between schools and clinical sites. Schools must be partnered with you in ACEMAPP before requesting rotations. Once you approve the request, the partnership will appear in the active partners list.
Step 2: Manage Rotations
Reviewing rotation requests is crucial for coordinating clinical rotations. Consider customizing your rotation tables to display relevant information and determine the order of appearance. The Conflict Checker will help you avoid scheduling conflicts by checking fields like Unit, Start/End Date, Days of the Week, and Shift Start/End. Utilize the Comments section to communicate with school partners about rotation details. When the rotation is approved and all members assigned are compliant, the roster will be sent.
Step 3: Monitor Compliance and Upcoming Rotations
The Manage Students (by Rotation) table shows your students' compliance status for their requirements. It lists students assigned to rotations, categorized by their compliance status. Rotation rosters track members (students, faculty, etc.) at each clinical site, providing access to rotation information, compliance records, and profiles. The Rotation Roster is sent to a clinical site partner only after the rotation is approved and all assigned members are compliant.
Note: If you have questions, please contact ACEMAPP at support@acemapp.org or 844-223-4292.
A rotation is a scheduled clinical experience.
The Profile allows you to enter and edit personal information in ACEMAPP.
The connection between Entities in ACEMAPP.
An active Partnership between two entities is needed to create a rotation in ACEMAPP.
The connection between Entities in ACEMAPP.
An active Partnership between two entities is needed to create a rotation in ACEMAPP.
A rotation is a scheduled clinical experience.
A rotation is a scheduled clinical experience.
The roster tracks members assigned to a rotation and gives the clinical site access to view the rotation information, member compliance records, and member profile data.
A rotation is a scheduled clinical experience.
The completion of all required items in ACEMAPP.
A rotation is a scheduled clinical experience.
The completion of all required items in ACEMAPP.
The Profile allows you to enter and edit personal information in ACEMAPP.
A requirement is an item a member may need to complete based on their affiliation to an entity or rotation assignment.
The roster tracks members assigned to a rotation and gives the clinical site access to view the rotation information, member compliance records, and member profile data.
A rotation is a scheduled clinical experience.
