As a Clinical Site User, ACEMAPP provides you with a powerful, secure platform to manage clinical rotations, streamline student onboarding, and ensure compliance—all in one place. This guide serves as both an introduction to the value of ACEMAPP and a step-by-step manual to help you get started, streamline your workflow, save time, and minimize administrative tasks.
How does this benefit you?
- Effortless partnership management: ACEMAPP simplifies the process of managing partnerships, ensuring smooth communication and collaboration between your clinical site and schools.
- Prevent scheduling conflicts: The Conflict Checker helps you avoid scheduling issues, ensuring your clinical rotations run smoothly and without disruptions.
- Stay on top of compliance: ACEMAPP allows you to easily monitor the compliance of your students and faculty, ensuring everyone is ready well in advance of rotation start dates.
Getting Started:
Step 1: Verify Your Email and Log In
Watch our video on this process: Email Verification and Login
To start, you’ll need to verify your email address before logging into ACEMAPP. If necessary, use the Resend Verification button on the acemapp.org login page.
Once verified, you'll receive a link to set your password. If you don’t see this email, use the Forgot Password option on the login page. Once logged in, you’ll agree to the FERPA consent, Honesty Pledge, and Terms & Conditions, ensuring you’re all set for a secure experience.
Step 2: Complete Your Profile
Watch our video on this process: Consent, Profile, & Google Two-Factor Authentication
You'll need to complete your profile before you can access your Clinical User homepage. This includes filling out the General tab, setting up Security Questions, and enabling Google 2-Factor Authentication for added security. Completing these steps ensures you have access to all the features of ACEMAPP and helps you navigate the platform more efficiently.
Step 3: Navigate ACEMAPP
Watch our video on this process: ACEMAPP Tips & Tricks: Navigation
Make the platform work for you by creating shortcuts, setting your home page as default, and using bookmarks and breadcrumbs to access important sections quickly. These minor adjustments can significantly improve your workflow and save time when managing clinical experiences.
Managing Clinical Experiences:
Step 1: Manage Partnerships
Watch our video on this process: Manage Partnerships
ACEMAPP’s partnership directory makes it easy to manage partnership requests and important documents between your clinical site and schools. Schools need to partner with you in ACEMAPP before they can request rotations. Once you approve the partnership request, it will appear in your Active Partners list, giving you clear visibility into your current relationships with schools. This centralized view saves you time and helps you stay organized.
Step 2: Manage Rotations
Watch our video on this process: Manage Rotations
When reviewing rotation requests, ACEMAPP provides you with all the information you need to coordinate clinical rotations efficiently. You can customize your rotation tables to show the most relevant details, such as units, dates, and shifts. The Conflict Checker helps you avoid issues by checking key fields like unit, start/end dates, and shift schedules. Additionally, the Comments section allows you to communicate directly with schools, ensuring that all rotation details are clear and accurate. Once the rotation is approved and all assigned members are compliant, the Roster is automatically sent to your site, saving you from manually tracking down information.
Step 3: Monitor Compliance and Upcoming Rotations
Watch our video on this process: Monitor Compliance and Upcoming Rotations
With ACEMAPP, you can easily track and manage student and faculty compliance. The Manage Students (by Rotation) table categorizes students by their compliance status, allowing you to identify who still needs to meet requirements quickly. You can also track rotation details, compliance records, and member profiles in the Roster (Profile Completion Report), which is sent only after all members are compliant. This helps ensure that you are always prepared for upcoming rotations.
The completion of all required items in ACEMAPP.
A rotation is a scheduled clinical experience.
The connection between Entities in ACEMAPP.
An active Partnership between two entities is needed to create a rotation in ACEMAPP.
A rotation is a scheduled clinical experience.
The Profile allows you to enter and edit personal information in ACEMAPP.
The connection between Entities in ACEMAPP.
An active Partnership between two entities is needed to create a rotation in ACEMAPP.
A rotation is a scheduled clinical experience.
The roster tracks members assigned to a rotation and gives the clinical site access to view the rotation information, member compliance records, and member profile data.
The completion of all required items in ACEMAPP.
A rotation is a scheduled clinical experience.
A rotation is a scheduled clinical experience.
The Profile allows you to enter and edit personal information in ACEMAPP.
The roster tracks members assigned to a rotation and gives the clinical site access to view the rotation information, member compliance records, and member profile data.
