Article: School User Guide

As a School User, ACEMAPP provides you with a secure and efficient platform to manage student clinical experiences. This guide is designed to help you streamline the process, save time, and ensure smooth communication between your school and clinical sites. By following the steps below, you'll have the tools to manage student rotations, monitor compliance, and keep everything organized – all in one place.

How ACEMAPP Benefits You:

• Streamlines your work: Manage profiles, compliance, and more—all in one place.
• Saves time: Use tools like automated notifications and bulk uploads to work faster.
• Supports compliance: Easily monitor student and faculty requirements to stay on track.

Managing Clinical Experiences:

Step 1: Request Partnerships

Watch our video on the process: ACEMAPP Tips & Tricks: Requesting Partnerships

Before creating rotation requests, you must first request a partnership with the clinical site. Once the site reviews and approves your request, the partnership will appear in your Active Partnership Directory. This active partnership allows you to manage rotations and track agreements with the clinical site.

• Search for New Partners and Request Partnership

Step 2: Create Member Accounts

Watch our video on the process: ACEMAPP Tips & Tricks: Creating Member Accounts

To assign students and faculty to rotations, you must first create their accounts in ACEMAPP. Once their accounts are set up, they’ll be prompted to verify their email and complete their profiles. Managing accounts is made easy with bulk upload options and automated email reminders, ensuring your members are up-to-date with their requirements.

• Create Member Accounts Affiliated with Your School
• Bulk Upload New Members
• Tips & Tricks for ACEMAPP Automated Emails Students will Receive

Step 3: Create Rotations

Watch our video on the process: ACEMAPP Tips & Tricks: Creating Rotations

Creating rotations is essential for managing clinical placements. You’ll need to submit a rotation request with details such as unit, start/end dates, and student slots. This step is crucial for getting clinical site approval and ensuring the proper placement of your students.

• Create A Rotation Request
• Create Multiple Rotations

Step 4: Assign Members to Rotations

Watch our video on the process: ACEMAPP Tips & Tricks: Assign Members to Rotations

After creating rotations, be sure to assign students enough time to meet compliance requirements before the rotation begins. Students won’t see clinical site requirements in ACEMAPP until they’re assigned to a rotation. Early assignment allows time for notifications, account review, and completion of any required documents—helping ensure students are fully prepared by the start date.

• Assign Students and other Members to Rotations

Step 5: Review Member Requirements

Watch our video on the process: ACEMAPP Tips & Tricks: Review Member Requirements

Clinical sites often require that you review and approve documents submitted by students and faculty in ACEMAPP. You'll manage document approvals and ensure that all necessary requirements are met before the rotation begins. This is essential for ensuring compliance and avoiding any delays.

• Review and Manage Requirement Documents
• Uploading Requirement Documents for Members
• Review and Manage Tiered Requirements
• Manage Requirements by Entering Completion Dates

Step 6: Monitor Member Compliance

Watch our video on the process: ACEMAPP Tips & Tricks: Managing Compliance

Compliance tracking is key to ensuring smooth rotation processes. You can easily monitor student and faculty compliance, making sure all necessary documentation is complete before the rotation starts. This proactive approach ensures that you meet clinical site deadlines and that your roster is accurate.

• Check Compliance with School and Site Requirements
• Roster (Profile Completion Report) Sent

Making the Most of ACEMAPP:

By following these steps, ACEMAPP allows you to manage student clinical experiences with ease, track progress, and ensure compliance—all in one place. Streamlining these tasks saves time and helps you provide a smoother experience for your students, faculty, and clinical sites. By using ACEMAPP’s features, you’ll enhance your school’s ability to manage clinical placements, reduce administrative work, and stay organized throughout the process.

Let ACEMAPP work for you—saving you time and ensuring everything runs smoothly so you can focus on what really matters: providing the best clinical experience for your students.