School User Guide

School User Guide:

ACEMAPP provides a secure online platform for schools to manage student clinical experiences. Our School User guide covers everything you need to know to get up and running quickly, including logging into your account, navigating the platform, and accessing essential resources to help manage learners.

Below are general getting started steps for school users, but please consult with your school for specific processes. Help desk guides are linked for reference, providing step-by-step instructions with screenshots.

ACEMAPP Account Access:

Step 1: Email Verification and Login

After creating your account, we'll send a verification email to the email address linked with your ACEMAPP account. You'll need to verify your email before logging in. If necessary, use the Resend Verification button on the acemapp.org login page.

After email verification, expect a message from ACEMAPP containing a link to set your password. If the Password Email isn't found, visit ACEMAPP.org, click "Login", enter your email, and select Forgot Password to set it.

• Email Verification Link Details
• Login Information

Step 2: Consent and Profile Completion

After logging in, you must agree to the FERPA consent, Honesty Pledge, and Terms and Conditions. As an admin, you only need to fill out the General tab in your Profile before accessing your School User homepage.

• Completing your Profile Guide

Step 3: ACEMAPP Navigation

Easily navigate ACEMAPP by creating shortcuts, setting your home page as default, and using bookmarks and breadcrumbs effectively.

• Navigating Between Dashboard and Home Page

Getting Started with ACEMAPP Collaboration:

Step 1: Request Partnerships

Before creating a rotation request, you must partner with the clinical site for your program. Once you've made the request, the clinical site will review it. The partnership will be listed under active partners in the partnership directory when approved.

• Search for New Partners and Request Partnership
• Partnership Directory Contact Coordinators
• Partnerships Document Manager

Step 2: Create Member Accounts

To assign students and faculty to rotations and manage their compliance in ACEMAPP, create their accounts first. Once you create their account, they are prompted to verify their email, log in, and complete their profile and requirements.

• Create Member Accounts Affiliated with Your School
• Bulk Upload New Members
• Tips & Tricks for ACEMAPP Automated Emails Students will Receive

Step 3: Create Rotations

You must create a rotation in ACEMAPP for your clinical partner to review your rotation request. The rotation request should include details like the requested unit, start and end dates, and the number of student slots.

• Create A Rotation Request
• Create Multiple Rotations

Step 4: Assign Members to Rotations

Students can access clinical site requirements only after being assigned to the rotation. When you assign a student to a rotation, they receive notification of the rotation details and are prompted to check their account for clinical requirements.

• Assign Students and other Members to Rotations

Step 5: Review Member Requirements

Many clinical sites expect you to review and approve your students' and faculty's documents in ACEMAPP. You can confirm this responsibility in the comment section of the rotation request if necessary. When students upload documents, the requirement stays incomplete until it's approved.

• Review and Manage Requirement Documents
• Uploading Requirement Documents for Members
• Review and Manage Tiered Requirements
• Manage Requirements by Entering Completion Dates

Step 6: Monitor Member Compliance

Compliance impacts when the rotation roster is sent to clinical sites. The roster shows rotation details, member compliance records, and profiles.

• Check Compliance with School and Site Requirements
• Roster (Profile Completion Report) Sent