Article: Overview of Rotation Request Form

Navigate to the Rotation Request Form

The Rotation Request Form appears after you click "Create Rotation" and select your Experience, Program, and Partner, then click "Save".

To access a previously submitted rotation request, click the "Rotation" tab and the "Edit" icon in the Action column of the Rotation Table.

Comments & History:

Use the Comments section to communicate with school and clinical partners about the rotation request. The History section tracks all actions and updates made to the form.

View the help desk guide: Rotation Comments

Conflicts:

The "Conflict Checker" can be used to ensure no scheduling conflicts with other rotations. The Conflict Checker will search for any conflicts based on the following fields: Unit, Start/End Date, Days of the Week, and Shift Start/End.

View the help desk guide: Rotation Conflict Checker

Schedule:

Displays the "Schedule" you selected for the duration of the rotation.

View the help desk guide: Rotation Advanced Scheduling

Files:

An option to upload "Files" directly into a rotation. This can be helpful if you wish to provide additional items or information to the partnering entity.

View the help desk guide: Upload Files into an Existing Rotation

Students, Faculty & Preceptors:

School Coordinators must assign members to the rotation to access clinical onboarding.
Clinical Sites can view assigned members and check compliance here.

View the help desk guide: Assign Member(s) to Rotation

Completion:

After the rotation is approved and everyone assigned to the rotation shows compliance, you will receive an email with a "Profile Completion Report" attached. You may also access an up-to-date Profile Completion Report in ACEMAPP.

View the help desk guide: Profile Completion Report

Member Audit:

"Member Audit" shows a history of the member status of anyone assigned to the rotation.

Tags:

It is helpful to sort students in ACEMAPP using "Tags." You can create tags by graduating class, cohort, or any other way that may be beneficial. You can also add multiple tags to student accounts.

View the help desk guide: Tags

Service Lines:

"Service lines" are an additional feature that your organization may choose to utilize. This feature allows you to add other groups or requirements to your rotation.

View the help desk guide: Add Service Lines to a Rotation

More:

Your tab order may vary depending on your browser width, but you can find additional features under the "More" tab.

• Evaluations:
  View the help desk guide: Managing Evaluations

• Req. List:
  Once your members are assigned to the rotation, you can view the clinical site requirements necessary for onboarding. View the help desk guide: Rotation Requirement List

• Run Roster Sender:
  The Rotation Roster will only send to a clinical site partner assigned to a rotation once the Rotation is in Approved status and all assigned members have met compliance.
  View the help desk guide: Receiving Rotation Roster

• Roster Log:
  The Roster tracks members assigned to a rotation and gives the clinical site access to view the rotation information, member compliance records, and member profile data.
  View the help desk guide: Roster (Profile Completion Report) Sent

Complete & Save the Rotation Request Form

Complete all required fields. The Status will be "Pending" review of the clinical site, and then click "Save." If you have questions about any of the fields required, enter something, save it, and use the Comment section to communicate with the site coordinators.

NOTE: The required fields in the Edit of the rotation will vary depending on the information requested by each clinical site.

View the help desk guide: Create A Rotation