ACEMAPP provides an efficient and structured process for schools to establish and manage clinical partnerships and student rotations. This system ensures clear communication, compliance tracking, and streamlined onboarding for students, allowing administrators to focus on student success.
If a partnership with a clinical site does not exist, the school submits a partnership request through ACEMAPP.
Benefit: Schools can easily identify potential clinical sites and initiate partnerships through a centralized system.
Help Desk Guide: Search and Request Partnerships
Clinical Site Reviews Partnership Request and ACEMAPP Notifies School
ACEMAPP notifies the clinical site of the partnership request. The clinical site then reviews and either approves or denies the request. ACEMAPP subsequently informs the school of the clinical site's decision.
Benefit: Facilitates timely communication, enabling schools to plan rotations effectively and reducing administrative back-and-forth.
The school adds students to ACEMAPP to establish their connection with the program.
Benefit: Ensures a seamless transition for clinical rotations by providing students with a simple, centralized platform for all onboarding requirements.
Help Desk Guide: Create or Affiliate Member Accounts
ACEMAPP Sends Verification & Login Information
New users verify their email, set a password, and complete their profile and school requirements. Existing users receive an affiliation request to connect with the new school or program.
Benefit: Simplifies onboarding by guiding students through a clear, step-by-step account setup and affiliation process.
After partnership approval, the school creates a rotation request with the clinical site and sets the status to “Pending” for clinical site review.
Benefit: Streamlines rotation scheduling, ensures all required steps are followed, and provides communication per request.
Help Desk Guide: Create A Rotation
Clinical Site Reviews Rotation Request
The clinical site either approves, denies, or requests additional information.
Benefit: Clear status updates allowing schools to adjust plans accordingly.
Schools assign students and faculty to approved rotations in ACEMAPP.
Benefit: Provides a holistic view of assignments per rotation for streamlined reporting.
Help Desk Guide: Assign Member(s) to Rotation
ACEMAPP Notifies Assigned Members to Complete Clinical Requirements
Assigned members are prompted to complete clinical requirements to ensure compliance.
Benefit: Automated weekly emails to remind members to complete onboarding.
Schools review and approve student requirement documents and track compliance.
Benefit: Reduces last-minute issues by ensuring all students are cleared before their rotations.
Help Desk Guide: Manage Documents
Help Desk Guide: Check Member Compliance
Students Receive Weekly Reminders, and Roster is Sent to Clinical Sites
Students receive prompts for past-due requirements. Once compliant, ACEMAPP sends the roster to notify the site and school.
Benefit: Reminders keep students on track, ensuring timely requirement completion for smooth clinical placement.
Schools must monitor and ensure all assigned members are meeting compliance.
Once the roster is marked as "sent" in your rotation table, compliant assigned members are authorized to be on-site.
The completion of all required items in ACEMAPP.
The connection between Entities in ACEMAPP.
An active Partnership between two entities is needed to create a rotation in ACEMAPP.
A rotation is a scheduled clinical experience.
The connection between Entities in ACEMAPP.
An active Partnership between two entities is needed to create a rotation in ACEMAPP.
The connection between Entities in ACEMAPP.
An active Partnership between two entities is needed to create a rotation in ACEMAPP.
The connection between Entities in ACEMAPP.
An active Partnership between two entities is needed to create a rotation in ACEMAPP.
The connection between Entities in ACEMAPP.
An active Partnership between two entities is needed to create a rotation in ACEMAPP.
A rotation is a scheduled clinical experience.
An Affiliation is a connection between a Member and an Entity.
Affiliations define Member Types and often include Graduation or End Dates.
A requirement is an item a member may need to complete based on their affiliation to an entity or rotation assignment.
A rotation is a scheduled clinical experience.
An Affiliation is a connection between a Member and an Entity.
Affiliations define Member Types and often include Graduation or End Dates.
A rotation is a scheduled clinical experience.
A rotation is a scheduled clinical experience.
A rotation is a scheduled clinical experience.
A rotation is a scheduled clinical experience.
A rotation is a scheduled clinical experience.
A rotation is a scheduled clinical experience.
A rotation is a scheduled clinical experience.
A requirement is an item a member may need to complete based on their affiliation to an entity or rotation assignment.
A requirement is an item a member may need to complete based on their affiliation to an entity or rotation assignment.
The completion of all required items in ACEMAPP.
A rotation is a scheduled clinical experience.
The roster tracks members assigned to a rotation and gives the clinical site access to view the rotation information, member compliance records, and member profile data.
A requirement is an item a member may need to complete based on their affiliation to an entity or rotation assignment.
The completion of all required items in ACEMAPP.
A rotation is a scheduled clinical experience.
The completion of all required items in ACEMAPP.
The roster tracks members assigned to a rotation and gives the clinical site access to view the rotation information, member compliance records, and member profile data.
A rotation is a scheduled clinical experience.