As a School User, ACEMAPP provides you with a secure and efficient platform to manage student clinical experiences. This guide is designed to help you streamline the process, save time, and ensure smooth communication between your school and clinical sites. By following the steps below, you'll have the tools to manage student rotations, monitor compliance, and keep everything organized – all in one place.
How does this benefit you?
- Simplify the process: ACEMAPP centralizes everything from profile management to compliance tracking, reducing administrative overhead.
- Save time: Automated notifications and bulk upload features let you handle multiple tasks quickly and efficiently.
- Ensure compliance: Easily track and review student and faculty compliance with clinical site requirements, helping you stay organized and on schedule.
Getting Started:
Step 1: Verify Your Email and Log In
Click here to watch our video on this process: Email Verification and Login
To start, you’ll need to verify your email address before logging into ACEMAPP. If necessary, use the Resend Verification button on the acemapp.org login page.
Once verified, you'll receive a link to set your password. If you don’t see this email, simply use the Forgot Password option on the login page. Once logged in, you’ll agree to the FERPA consent, Honesty Pledge, and Terms & Conditions – ensuring that you’re all set for a secure experience.
Step 2: Complete Your Profile
Click here to watch our video on this process: Consent, Profile, & Google Two-Factor Authentication
Before you can access your School User homepage, you’ll need to complete your profile. This includes filling out the General tab, setting up Security Questions, and enabling Google 2-Factor Authentication for added security. Completing these steps ensures you have access to all the features of ACEMAPP and helps you navigate the platform more efficiently.
Step 3: Navigate ACEMAPP
Click here to watch our video on this process: ACEMAPP Tips & Tricks: Navigation
Make the platform work for you by creating shortcuts, setting your home page as default, and using bookmarks and breadcrumbs to quickly access important sections. These small adjustments can significantly improve your workflow and save you time when managing clinical experiences.
Managing Clinical Experiences:
Step 1: Request Partnerships
Click here to watch our video on this process: ACEMAPP Tips & Tricks: Requesting Partnerships
Before you can create rotation requests, you’ll need to partner with clinical sites. Once a partnership is requested, the clinical site will review it, and once approved, it will be listed in your active partnership directory. This partnership enables you to efficiently manage rotations and track clinical site agreements.
Step 2: Create Member Accounts
Click here to watch our video on this process: ACEMAPP Tips & Tricks: Creating Member Accounts
To assign students and faculty to rotations, you must first create their accounts in ACEMAPP. Once their accounts are set up, they’ll be prompted to verify their email and complete their profiles. Managing accounts is made easy with bulk upload options and automated email reminders, ensuring your members are up-to-date with their requirements.
Step 3: Create Rotations
Click here to watch our video on this process: ACEMAPP Tips & Tricks: Creating Rotations
Creating rotations is essential for managing clinical placements. You’ll need to submit a rotation request with details such as unit, start/end dates, and student slots. This step is crucial for getting clinical site approval and ensuring the proper placement of your students.
Step 4: Assign Members to Rotations
Click here to watch our video on this process: ACEMAPP Tips & Tricks: Assign Members to Rotations
After creating rotations, assign students at least three weeks before the rotation start date. This gives students enough time to be notified, check their accounts, and complete any required clinical documents. Assigning members in advance ensures they are fully prepared before the rotation begins.
Step 5: Review Member Requirements
Click here to watch our video on this process: ACEMAPP Tips & Tricks: Review Member Requirements
Clinical sites often require that you review and approve documents submitted by students and faculty in ACEMAPP. You'll manage document approvals and ensure that all necessary requirements are met before the rotation begins. This is essential for ensuring compliance and avoiding any delays.
Step 6: Monitor Member Compliance
Click here to watch our video on this process: ACEMAPP Tips & Tricks: Managing Compliance
Compliance tracking is key to ensuring smooth rotation processes. You can easily monitor student and faculty compliance, making sure all necessary documentation is complete before the rotation starts. This proactive approach ensures that you meet clinical site deadlines and that your roster is accurate.
Why it matters:
By following these steps, ACEMAPP allows you to manage student clinical experiences with ease, track progress, and ensure compliance—all in one place. Streamlining these tasks not only saves time but also helps you provide a smoother experience for your students, faculty, and clinical sites. By using ACEMAPP’s features, you’ll enhance your school’s ability to manage clinical placements, reduce administrative work, and stay organized throughout the process.
Let ACEMAPP work for you—saving you time and ensuring everything runs smoothly so you can focus on what really matters: providing the best clinical experience for your students.
The completion of all required items in ACEMAPP.
A rotation is a scheduled clinical experience.
The completion of all required items in ACEMAPP.
The Profile allows you to enter and edit personal information in ACEMAPP.
The completion of all required items in ACEMAPP.
A requirement is an item a member may need to complete based on their affiliation to an entity or rotation assignment.
The Profile allows you to enter and edit personal information in ACEMAPP.
The connection between Entities in ACEMAPP.
An active Partnership between two entities is needed to create a rotation in ACEMAPP.
The connection between Entities in ACEMAPP.
An active Partnership between two entities is needed to create a rotation in ACEMAPP.
A rotation is a scheduled clinical experience.
The Profile allows you to enter and edit personal information in ACEMAPP.
A requirement is an item a member may need to complete based on their affiliation to an entity or rotation assignment.
A rotation is a scheduled clinical experience.
A rotation is a scheduled clinical experience.
A rotation is a scheduled clinical experience.
A rotation is a scheduled clinical experience.
A rotation is a scheduled clinical experience.
A requirement is an item a member may need to complete based on their affiliation to an entity or rotation assignment.
The completion of all required items in ACEMAPP.
A requirement is an item a member may need to complete based on their affiliation to an entity or rotation assignment.
A rotation is a scheduled clinical experience.
The completion of all required items in ACEMAPP.
The completion of all required items in ACEMAPP.
The roster tracks members assigned to a rotation and gives the clinical site access to view the rotation information, member compliance records, and member profile data.
A rotation is a scheduled clinical experience.
The completion of all required items in ACEMAPP.
