Article: Observer User Guide

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Observer User Guide
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Step 1: Account Setup Instructions

If your school created your ACEMAPP account, we’ll send a verification email to the address linked to your account. You must verify your email before logging in. Use the Resend Verification button on the ACEMAPP login page to resend the email if your link has expired.

After verifying your email, you'll receive another email from ACEMAPP with a link to set your password. If you don’t receive it, visit ACEMAPP.org, click "Login", enter your email, and select Forgot Password to set it.

Self-Registration (If Applicable) If self-registration is allowed, and your school did not create your account, you may register yourself.

  • Do not register if you're a student or faculty member unless you’ve been explicitly instructed to do so. Wait for a welcome email from your school or clinical site.

  • If you’ve been directed to complete an application in ACEMAPP, or if your participation is not for school credit and your school won’t be managing your requirements or rotations, you can self-register here: https://account.acemapp.org/registration

Step 2: Submit Application (If Applicable)

Some members may be prompted to submit an application, depending on the institution's setup.

Step 3: Complete Your Profile and Consent

Upon first login, review the Terms of Use and Privacy Policy. Fill in the required fields in your General profile tab.

Step 4: Complete your Requirements, Custom Fields, and Learning Materials

Click your "Name" in the upper right blue area and select "Observer" under the Navigation table to arrive at your Observer Home page. If your school or clinical site utilizes a third-party vendor integration, the associated Vendor logo appears in the Vendors table on the left side of your home screen.

A request made by a member for a rotation opportunity or to affiliate with an entity.

A request made by a member for a rotation opportunity or to affiliate with an entity.

The Profile allows you to enter and edit personal information in ACEMAPP.

A custom field is part of the profile displaying customized fields from an entity.

A course, module, or assessment.

A requirement is an item a member may need to complete based on their affiliation to an entity or rotation assignment.

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Email Verification
To access your ACEMAPP account, you must verify your email address. A verification email will be sent to each email address associated with your account. Be sure to check both your inbox and spam/junk folders for the email. Click the link provided in the email to complete the verification process. Please note, the verification link is valid for seven days and will expire after that period.
Getting Started with ACEMAPP
Let's get you started with ACEMAPP and find the right user guide for you.
Check Compliance with your Affiliations
The Affiliations section on your Home page will show compliance for the school and rotations you are affiliated with in ACEMAPP.
SCORM Courses
ACEMAPP hosts SCORM courses for some organizations. SCORM courses have stricter compliance guidelines than other courses you may complete in ACEMAPP.
Learning Materials for Students & Faculty
Your school and/or clinical site may require you to complete courses and assessments prior to the start of your rotation.
Custom Fields
Your school or clinical site may gather information using Custom Fields. Custom Fields are located on your home page and can also be accessed through the Custom Fields tab of your profile.
Upload Tiered Requirements
Tiered requirements allow multiple options to meet the standard for the requirement. These options, or "tiers," are determined by the organization for which the requirement is set up.
Upload Your ACEMAPP Requirements
Completing your ACEMAPP requirements is an essential first step toward participating in a clinical rotation. The documents you upload through ACEMAPP are available for your school coordinator to review.
Complete Your Profile
Completing your profile is an essential step to meet clinical rotation compliance. This guide from the help desk offers instructions for filling out each section of your profile.
Log in to ACEMAPP
This Help Desk guide will walk you through the steps to verify your email, log in to your ACEMAPP account, and use the "Forgot Password" option if needed.
Submit Applications
ACEMAPP Applications may be used to request clinical rotations, connect with an entity as an employee, and observing/shadowing opportunities. Please follow the steps below to complete an application.