Assure Member User Guide

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Assure Member User Guide
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Assure Member User Guide

ACEMAPP Assure is a professional document review service with personalized service and support. You are responsible for uploading your Assure requirement documentation for review. Documents are stored on a secure platform and can be accessed anytime by your file manager in ACEMAPP.

Step 1: Email Verification and Login

Once your school has created your account, we'll send a verification email to the email address linked to your ACEMAPP account. You'll need to verify your email before logging in. Use the Resend Verification button on the acemapp.org login page.

After email verification, expect a message from ACEMAPP containing a link to set your Password. If the Password Email isn't found, visit ACEMAPP.org, click "Login", enter your email, and select Forgot Password to set it.

Step 2: Profile, Payment, and Home Page

When you first log in to ACEMAPP, you will be prompted to review and consent to our Terms of Use and Privacy Policy.

Your profile is considered part of your compliance and must be completed before you can navigate to your home page to complete requirements. If you have had a previous legal name, make sure to include it in the "Legal Names" field on your Profile's General tab. This will help the Assure review team identify your uploaded documents if they include your former legal names.

You must complete your membership payment before navigating to your home page to complete your requirements.

Step 3: Complete Assure Requirements

To upload your Assure requirements, begin by clicking your "Name" in the upper right corner of the screen. From the dropdown menu, select "Assure Member" under Navigation. This will take you to the Assure home page, where you can upload your documents for review. If all your immunizations are compiled into a single document, you must upload this document to each corresponding Assure Requirement.

Please read the Requirement Description carefully to determine which "Group" you must upload your documents to to meet the overall requirement. Each requirement and selected tier has a specific description that you should review to ensure proper submission.

Step 4: Check Assure Requirement Compliance

The Affiliations tile on your Assure home page will display your compliance with Assure requirements.

Step 5: Student or Faculty Rotation Assignment

When you are assigned to a rotation, you will be notified by email to log in and check for additional clinical site onboarding requirements that may be assigned. Click your "Name" in the upper right corner and select "Student or Faculty" under the Navigation panel to arrive at your Home page.

If your school or clinical site utilizes a third-party vendor integration, the associated Vendor logo appears in the Vendors tile on the left side of your home screen.

FAQs:

Q: I have a student membership; do I have to pay for Assure?
A: Yes, the Assure member (i.e., student, faculty) fee is in addition to the student annual subscription fee for ACEMAPP Collaboration. However, the Assure Member fee covers ACEMAPP Assure services for the entire duration of a member's program, even if they attend for multiple years - unlike the Collaboration fee, which is annual.

Q: How do I locate a document I previously uploaded?
A: On your home page, click the "Requirements" tab, then select "View Documents" in the upper-left corner. Click the "Historical Documents" button next to Navigation in the upper-left corner to view your historical requirement documents. The historical documents area shows all previously uploaded documentation and the requirements they fulfilled. Click the file to view the document.

Q: I uploaded my documents. Why are my requirements still incomplete?
A: Your requirements will only show as complete once your documentation has been approved. Please check to see if your documents are pending or denied.

Q: I uploaded my Assure requirement documents. Why do I still have clinical site requirements?
A: Your Assure documents will only clear your clinical site requirements if they are a direct match. If your clinical site requirements still need to be completed, please upload documentation for review (approval/denial) by your school or clinical site coordinator.

Q: I'm not sure what to upload for my requirements.
A: Please review the requirement description by clicking the red "Manage Requirement" (paper icon) button next to the requirement name on your home page. Please contact your school coordinator if you have additional questions after reviewing the description.

Q: Why was my document denied?
A: The requirement documents are managed by ACEMAPP Assure according to the standards set by your school/site. If your document has been denied, please review the comment left on the denied document. Please contact your school coordinator if you have additional questions.


A requirement is an item a member may need to complete based on their affiliation to an entity or rotation assignment.

The Profile allows you to enter and edit personal information in ACEMAPP.

The completion of all required items in ACEMAPP.

The Profile allows you to enter and edit personal information in ACEMAPP.

A requirement is an item a member may need to complete based on their affiliation to an entity or rotation assignment.

The 365-day access period for any billable member type.

A requirement is an item a member may need to complete based on their affiliation to an entity or rotation assignment.

A requirement is an item a member may need to complete based on their affiliation to an entity or rotation assignment.

A requirement is an item a member may need to complete based on their affiliation to an entity or rotation assignment.

The completion of all required items in ACEMAPP.

A requirement is an item a member may need to complete based on their affiliation to an entity or rotation assignment.

An Affiliation is a connection between a Member and an Entity.

Affiliations define Member Types and often include Graduation or End Dates.

The completion of all required items in ACEMAPP.

A requirement is an item a member may need to complete based on their affiliation to an entity or rotation assignment.

A rotation is a scheduled clinical experience.

The 365-day access period for any billable member type.

A requirement is an item a member may need to complete based on their affiliation to an entity or rotation assignment.

A requirement is an item a member may need to complete based on their affiliation to an entity or rotation assignment.

A requirement is an item a member may need to complete based on their affiliation to an entity or rotation assignment.

A requirement is an item a member may need to complete based on their affiliation to an entity or rotation assignment.

Related Articles


Email Verification
You will not be able to access your account without verifying your email. We will send a verification email to each email address on your account. Please check your email inbox, including spam folders, and click the link provided within the email to complete the verification process. Verification emails are valid for seven days, after which they will expire.
SCORM Courses
ACEMAPP hosts SCORM courses for some organizations. SCORM courses have stricter compliance guidelines than other courses you may complete in ACEMAPP.
Learning Materials for Students & Faculty
Your school and/or clinical site requires you to complete courses and assessments prior to the start of your rotation.
Custom Fields
Your school or clinical site may gather information using Custom Fields. Custom Fields are located on your home page and can also be accessed through the Custom Fields tab of your profile.
Uploading Your ACEMAPP Requirements
Completing your ACEMAPP requirements is an essential first step toward participating in a clinical rotation. The documents you upload through ACEMAPP are available for your school coordinator to review.
View Your Assigned Rotation
In ACEMAPP, you can view all rotations you are assigned to by your school or clinical entity. These can vary by type depending on how your institution manages these rotations.
Integrated Vendors
We work with various third-party vendors to help streamline your background check and/or immunization processes. Contact us so we may consult with you on whether your most efficient process will include working with one of our vendor partners or whether another process may be recommended.
Uploading Tiered Requirements
Tiered requirements allow multiple options to meet the standard for the requirement. These options, or "tiers," are determined by the organization for which the requirement is set up.
Navigating Between Member Home Pages
When you have more than one member type in ACEMAPP, this guide will help you quickly navigate between your home pages.
Membership Period: How to Make a Payment
Your membership date is set by your School Coordinator upon registration into ACEMAPP, and is good for one year. This information is located on the left-side of your dashboard in the "Membership Period" window.
Completing Your Profile
Completing your profile is an essential step to meet clinical rotation compliance. This guide from the help desk offers instructions for filling out each section of your profile.
Log in to ACEMAPP
How to log in to your ACEMAPP account.
Checking Compliance with your Affiliations
The Affiliations section on your Home page will show compliance for the school and rotations you are affiliated with in ACEMAPP.