Assure Admins are school users whose organization is using ACEMAPP Assure for document management. Our Assure Admin User guide provides comprehensive coverage of all you need to swiftly start using Assure, including creating member accounts, assigning Assure packages, checking compliance, and, when necessary, initiating ACEMAPP collaboration.
Below are general steps for getting started for school users with an Assure membership, but please consult with your school for specific processes. Help desk guides are linked for reference, providing step-by-step instructions with screenshots.
ACEMAPP Account Access:
Step 1: Email Verification and Login
After creating your account, we'll send a verification email to the email address linked with your ACEMAPP account. You'll need to verify your email before logging in. Use the Resend Verification button on the acemapp.org login page.
After email verification, expect a message from ACEMAPP containing a link to set your password. If the Password Email isn't found, visit acemapp.org, click "Login", enter your email, and select Forgot Password to set it.
Step 2: Consent and Profile Completion
After logging in, you must agree to the FERPA consent, Honesty Pledge, and Terms and Conditions. As an admin, you only need to fill out the General tab in your Profile before accessing your School User homepage.
Step 3: ACEMAPP Navigation
Easily navigate ACEMAPP by creating shortcuts, setting your home page as default, and using bookmarks and breadcrumbs effectively.
Getting Started with ACEMAPP Assure:
Step 1: Create Assure Members and Assign Requirement Package
Multiple methods are available to create Assure members and assign them to their requirement package. To determine the most appropriate process for your organization, please review the help desk guide below.
An Assure package consists of a set of requirements assigned to an Assure member. Schools establish these requirements and the approval criteria for uploaded documents during the Assure setup process. Once documents are uploaded to meet these requirements, they are reviewed and managed by the ACEMAPP Assure staff.
Step 2: Monitor Compliance
As your Assure members upload documents to their Assure requirements, ACEMAPP Assure staff will manage them. School users can view Assure requirement documents and their status. Please see our help desk guide for instructions.
Step 3: Assure Reporting
Be sure to choose Reporting by "Rotation" and the "Assure Member" type where applicable or "Assure Package" for the (rotation) experience type.
Getting Started with ACEMAPP Collaboration:
Step 1: Request Partnerships
Before creating a rotation request, you must partner with the clinical site for your program. Once you've made the request, the clinical site will review When approved, the partnership will be listed under active partners in the partnership directory..
Step 2: Create Member Accounts
First, create students' and faculty's accounts in ACEMAPP to assign them to rotations and manage their compliance. Once you create their accounts, they are prompted to verify their email, log in, and complete their profiles and requirements.
Step 3: Create Rotations
You must create a rotation in ACEMAPP for your clinical partner to review your rotation request. The rotation request should include details like the requested unit, start and end dates, and the number of student slots.
Step 4: Assign Members to Rotations
Students can access clinical site requirements only after being assigned to the rotation. When you assign a student to a rotation, they receive notification of the rotation details and are prompted to check their account for clinical requirements.
Step 5: Review Clinical Requirements
Many clinical sites expect you to review and approve your students' and faculty's documents in ACEMAPP. You can confirm this responsibility in the comment section of the rotation request if necessary. When students upload documents, the requirement stays incomplete until it's approved.
Step 6: Monitor Overall Compliance
Compliance impacts when the rotation roster is sent to clinical sites. The roster shows rotation details, member compliance records, and profiles.
The completion of all required items in ACEMAPP.
The 365-day access period for any billable member type.
The Profile allows you to enter and edit personal information in ACEMAPP.
A requirement is an item a member may need to complete based on their affiliation to an entity or rotation assignment.
A requirement is an item a member may need to complete based on their affiliation to an entity or rotation assignment.
A requirement is an item a member may need to complete based on their affiliation to an entity or rotation assignment.
The completion of all required items in ACEMAPP.
A requirement is an item a member may need to complete based on their affiliation to an entity or rotation assignment.
A rotation is a scheduled clinical experience.
The connection between Entities in ACEMAPP.
An active Partnership between two entities is needed to create a rotation in ACEMAPP.
The connection between Entities in ACEMAPP.
An active Partnership between two entities is needed to create a rotation in ACEMAPP.
A rotation is a scheduled clinical experience.
The completion of all required items in ACEMAPP.
The Profile allows you to enter and edit personal information in ACEMAPP.
A requirement is an item a member may need to complete based on their affiliation to an entity or rotation assignment.
A rotation is a scheduled clinical experience.
A rotation is a scheduled clinical experience.
A rotation is a scheduled clinical experience.
A rotation is a scheduled clinical experience.
A requirement is an item a member may need to complete based on their affiliation to an entity or rotation assignment.
A rotation is a scheduled clinical experience.
A requirement is an item a member may need to complete based on their affiliation to an entity or rotation assignment.
A requirement is an item a member may need to complete based on their affiliation to an entity or rotation assignment.
A rotation is a scheduled clinical experience.
The completion of all required items in ACEMAPP.
The completion of all required items in ACEMAPP.
The Profile allows you to enter and edit personal information in ACEMAPP.
The roster tracks members assigned to a rotation and gives the clinical site access to view the rotation information, member compliance records, and member profile data.
A rotation is a scheduled clinical experience.
