As a School User, ACEMAPP provides you with a secure, centralized platform to manage student clinical experiences. This guide will help you streamline workflows, save time, and ensure smooth communication between your school and clinical sites. By following the steps below, you’ll have the tools to manage student rotations, monitor compliance, and keep everything organized—all in one place.
New to ACEMAPP? Start with our What Is ACEMAPP? overview video to learn how the platform works and how schools use it to manage clinical education.
Get Secure Access (One-Time Setup)
Watch our video on this process: Email Verification and Login
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ACEMAPP will create the primary admin account for your site. For security purposes, an existing admin must create additional admin accounts as access is required.
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Verify your email and set your password. If needed, use the Resend Verification or Forgot Password links on the login page.
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On your first login, you will:
What Your School Manages in ACEMAPP
To ensure rotations run smoothly, your school is responsible for managing partnerships, member accounts, rotations, and compliance in ACEMAPP. These tasks may be handled by one administrator or shared across a team, but each step below is required if the clinical site requires you to submit rotations in ACEMAPP.
Step 1: Request Partnership with Clinical Site
(Required to submit rotation requests for your students)
Before creating rotation requests, you must first request a partnership with the clinical site. Once the site reviews and approves your request, the partnership will appear in your Active Partnership Directory. This active partnership allows you to manage rotations and track agreements with the clinical site.
Step 2: Create or Affiliate Member(s) Account
(Required to access and manage students and faculty)
To assign students and faculty to rotations, you must first create their accounts in ACEMAPP. Once their accounts are set up, they’ll be prompted to verify their email and complete their profiles. Managing accounts is easy with bulk upload options and automated email reminders, ensuring your members stay up to date with their requirements.
Step 3: Create Rotations
(Required if the clinical site requires rotation submissions in ACEMAPP)
Creating rotations is essential for managing clinical placements. You’ll need to submit a rotation request with details such as unit, start/end dates, and student slots. This step is crucial for obtaining clinical site approval and ensuring your students are appropriately placed.
Step 4: Assign Members to Rotations
(Required for students & faculty to view and complete clinical requirements)
After creating rotations, be sure to assign students enough time to meet compliance requirements before the rotation begins. Students won’t see clinical site requirements in ACEMAPP until they’re assigned to a rotation. Early assignment allows time for notifications, account review, and completion of any required documents—helping ensure students are fully prepared by the start date.
Step 5: Review Member Requirements
(Required to approve compliance for rotation compliance)
Most clinical sites expect schools to review and approve student and faculty documents in ACEMAPP. Unless requirements are handled through a third-party vendor or ACEMAPP Assure, your school will manage document approvals to make sure all requirements are met before the rotation begins and stay on schedule.
Step 6: Monitor Member Compliance
(Required for students & facultly to begin rotations)
Compliance tracking is key to ensuring smooth rotation processes. You can easily monitor student and faculty compliance, making sure all necessary documentation is complete before the rotation starts. This proactive approach ensures you meet clinical site deadlines and maintain an accurate roster.
Featured Admin Tools
These tools give admins added control and visibility. See also: Maximize Your ACEMAPP School User Experience
Permissions
Manage admin access and permissions. Must be completed by an existing admin.
Courses
Create custom courses that can be attached to rotation requests.
Tags
Organize members and rotations using custom tags, such as cohort, semester, or program, for easier filtering and reporting.
Member Announcements
Display custom messages on the member Home Page to share updates or essential reminders.
Snapshot
Access a high-level summary of your organization, including active admins, student placements, permissions, and billing contact information.
The completion of all required items in ACEMAPP.
A rotation is a scheduled clinical experience.
The connection between Entities in ACEMAPP.
An active Partnership between two entities is needed to create a rotation in ACEMAPP.
A rotation is a scheduled clinical experience.
The connection between Entities in ACEMAPP.
An active Partnership between two entities is needed to create a rotation in ACEMAPP.
A rotation is a scheduled clinical experience.
The Profile allows you to enter and edit personal information in ACEMAPP.
A requirement is an item a member may need to complete based on their affiliation to an entity or rotation assignment.
A rotation is a scheduled clinical experience.
A rotation is a scheduled clinical experience.
A rotation is a scheduled clinical experience.
A rotation is a scheduled clinical experience.
A rotation is a scheduled clinical experience.
A requirement is an item a member may need to complete based on their affiliation to an entity or rotation assignment.
The completion of all required items in ACEMAPP.
A requirement is an item a member may need to complete based on their affiliation to an entity or rotation assignment.
A rotation is a scheduled clinical experience.
A requirement is an item a member may need to complete based on their affiliation to an entity or rotation assignment.
The completion of all required items in ACEMAPP.
A rotation is a scheduled clinical experience.
The completion of all required items in ACEMAPP.
A rotation is a scheduled clinical experience.
The completion of all required items in ACEMAPP.
The roster tracks members assigned to a rotation and gives the clinical site access to view the rotation information, member compliance records, and member profile data.
A rotation is a scheduled clinical experience.
