Assure Admin User Guide

Assure Admin User Guide

Assure Admins are school users whose organization is using ACEMAPP Assure for document management. Our Assure Admin User guide provides comprehensive coverage of all you need to swiftly start using Assure, including creating member accounts, assigning Assure packages, checking compliance, and, when necessary, initiating ACEMAPP collaboration.

Below are general steps for getting started for school users with an Assure membership, but please consult with your school for specific processes. Help desk guides are linked for reference, providing step-by-step instructions with screenshots.

ACEMAPP Account Access:

Step 1: Email Verification and Login

After creating your account, we'll send a verification email to the email address linked with your ACEMAPP account. You'll need to verify your email before logging in. Use the Resend Verification button on the acemapp.org login page.

After email verification, expect a message from ACEMAPP containing a link to set your password. If the Password Email isn't found, visit acemapp.org, click "Login", enter your email, and select Forgot Password to set it.

• Email Verification Link Details
• Login Information

Step 2: Consent and Profile Completion

After logging in, you must agree to the FERPA consent, Honesty Pledge, and Terms and Conditions. As an admin, you only need to fill out the General tab in your Profile before accessing your School User homepage.

• Completing your Profile Guide

Step 3: ACEMAPP Navigation

Easily navigate ACEMAPP by creating shortcuts, setting your home page as default, and using bookmarks and breadcrumbs effectively.

• Navigating Between Dashboard and Home Page

Getting Started with ACEMAPP Assure:

Step 1: Create Assure Members and Assign Requirement Package

Multiple methods are available to create Assure members and assign them to their requirement package. To determine the most appropriate process for your organization, please review the help desk guide below.

• Create Assure Members and Assign Requirement Packages

An Assure package consists of a set of requirements assigned to an Assure member. Schools establish these requirements and the approval criteria for uploaded documents during the Assure setup process. Once documents are uploaded to meet these requirements, they are reviewed and managed by the ACEMAPP Assure staff.

• Assure Requirement Packages

Step 2: Monitor Compliance

As your Assure members upload documents to their Assure requirements, ACEMAPP Assure staff will manage them. School users can view Assure requirement documents and their status. Please see our help desk guide for instructions.

• View Assure Member Documents
• Checking Assure Member Requirement Compliance

Step 3: Assure Reporting

Be sure to choose Reporting by "Rotation" and the "Assure Member" type where applicable or "Assure Package" for the (rotation) experience type.

• Assure Reporting

Getting Started with ACEMAPP Collaboration:

Step 1: Request Partnerships

Before creating a rotation request, you must partner with the clinical site for your program. Once you've made the request, the clinical site will review iWhen approved, theThe partnership will be listed under active partners in the partnership directory..

• Search for New Partners and Request Partnership
• Partnership Directory Contact Coordinators
• Partnerships Document Manager

Step 2: Create Member Accounts

First, create students' and faculty's accounts in ACEMAPP to assign them to rotations and manage their compliance. Once you create their accounts, they are prompted to verify their email, log in, and complete their profiles and requirements.

• Create Member Accounts Affiliated with Your School
• Bulk Upload New Members
• Tips & Tricks for ACEMAPP Automated Emails Students will Recieve

Step 3: Create Rotations

You must create a rotation in ACEMAPP for your clinical partner to review your rotation request. The rotation request should include details like the requested unit, start and end dates, and the number of student slots.

• Create A Rotation Request
• Create Multiple Rotations

Step 4: Assign Members to Rotations

Students can access clinical site requirements only after being assigned to the rotation. When you assign a student to a rotation, they receive notification of the rotation details and are prompted to check their account for clinical requirements.

• Assign Students and other Members to Rotations

Step 5: Review Clinical Requirements

Many clinical sites expect you to review and approve your students' and faculty's documents in ACEMAPP. You can confirm this responsibility in the comment section of the rotation request if necessary. When students upload documents, the requirement stays incomplete until it's approved.

• Review and Manage Requirement Documents
• Uploading Requirement Documents for Members
• Review and Manage Tiered Requirements
• Manage Requirements by Entering Completion Dates

Step 6: Monitor Overall Compliance

Compliance impacts when the rotation roster is sent to clinical sites. The roster shows rotation details, member compliance records, and profiles.

• Check Compliance with School and Site Requirements
• Roster (Profile Completion Report) Sent